Careers

Position Description

• Ensuring proper financial management and administration of a research portfolio in the range of $7M-10M annually (~2-3 PIs)
• Advising on best practices for research administration, as well as on research compliance, how to handle issues related to a highly-complex portfolio of grants, and allowability of costs
• Supervising a team of 3-4 grants managers, including time approvals, annual performance reviews, performance management; delegating tasks and monitoring team workflow
• Delegating tasks and monitoring workflow of 3-4 grant managers
• Mentoring staff on sponsored pre- and post-award management and on substantial non-sponsored fund management
• Ensuring sponsored data integrity in Harvard's GMAS database
• Developing and overseeing the grant proposal and submission process including: budgeting, collecting required documentation, and completing proposal forms through GMAS and/or other electronic systems
• Interpreting regulations and guidelines of program funding for standard grants; evaluating, implementing, and disseminating policies and procedures to others within the department; ensuring compliance
• Identifying and resolving any compliance or policy issues (for example, Provost review criteria, F&A recovery, cost sharing, etc.)
• Responding to any central requests for data or reporting
• Approvals of salary allocations, costing changes, journal transmissions
• Reviewing and approving expenditures across the team of sponsored and non-sponsored spending; approving salary allocation and effort distributions; approving accounts payable, invoices, reimbursements, and journal entries
• Coordinating with Associate Director of Finance in fiscal year closings
• Managing Departmental Reporting to various central offices, including Monthly Post Award Metrics Report, Quarterly Sub Recipient Monitoring Reports, Quarterly OSP Finance Reports; responding to central requests for data and reports
• Coordinates with the Associate Director of Finance for all audits under the team's research portfolio.
• Reviewing and approving expenditures
• Approving accounts payable, invoices, reimbursements, and journal entries
• Evaluating, implementing, and disseminating policies and procedures to others within the team & department
• Supervise the processing of invoices and day-to-day monitoring of budgets and procurement requests as needed
• Assisting the Associate Director of Finance with the Annual Budget Process; assists team members in managing complex projects, including substantial sponsored and non-sponsored activities
• Performs other related duties as required

Basic Qualifications

• Bachelor's degree or equivalent work experience required
• Minimum of 5 years' relevant work experience
• Advanced knowledge of sponsored research regulations

Additional Qualifications and Skills

• Knowledge of Microsoft Office Suite, advanced Excel skills
• Working knowledge of financial principles budgeting, financial analysis
• Supervisory experience
• Master's Degree
• CRA certification
• Prior supervisory experience
• Extensive experience with Excel
• Experience working with research faculty in a higher education and/or hospital setting
• Advanced working knowledge of research compliance issues, key federal grant regulations, and other related compliance issues
• Experience with Harvard University regulations
• Extensive pre- and post-award management experience, as well as 3+ years of project management experience
• Experience managing progressively more complex awards and working with a variety of sponsors
• Experience with Harvard/SPH systems (GMAS, CREW, OBI, PI Dashboard, Wasabi) preferred
• Advanced Excel skills
• Knowledge of human subject use, animal use and other research compliance areas

• Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
• Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
• Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity
• Experience fostering and reinforcing an environment that values unique experiences, cultures, backgrounds, and goals

Working Conditions

• Work is performed in an office setting

Additional Information

• The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
• Harvard University requires pre-employment reference checks and background screenings.
• This position has a 90 day orientation and review period.

Benefits

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format

About Harvard University T.H. Chan School of Public Health

Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.

Connections working at Harvard University T.H. Chan School of Public Health