Administrative Associate (Administrative Associate II - MR04)
Department of Finance and Economics
University of Tennessee at Chattanooga
Anticipated Hiring Salary: $17.00/hr or $35,000/yr plus benefits
The Administrative Associate provides support for the department head, faculty, adjuncts, students, and student organizations. The position is often the first point of contact for visitors and community professionals. The Administrative Associate oversees the daily operations of the office and provides clerical support for various departmental processes.
Duties and Responsibilities:
Manages front desk operations; provides support to faculty, adjuncts, students, student organizations, centers, and institutes; provides internal customer service; processes textbook and supply orders; assists with development of department class schedules; assists department heads, endowed chairs, centers, and institutes with events and activities (presentations, conferences, guest speakers, and seminars); takes minutes for departmental meetings; supervises student workers; maintains office supply inventory; provides record management per university policy; and provides general clerical duties.
Reconciles departmental ledgers, procurement card statements, and payroll reports; monitors budget; processes invoices and travel reimbursements; initiates documents for various processes, including payroll and miscellaneous reimbursements; updates monthly account analysis spreadsheets; initiates and processes new hire paperwork for full-time faculty hires, adjunct positions, and student workers, and ensures all required documentation is obtained; arranges travel for faculty, students, and visitors; coordinates special events and projects; and coordinates meetings and conference room reservations.
The ideal candidate will possess the following:
* Strong written and oral communication skills
* Strong customer service capabilities
* Strong computer software/technology skills - Microsoft Office; capable of learning new software packages
* Basic financial and budgetary skills
* Basic supervisory skills
* Attention to detail
* Ability to work independently and be a self-starter
* Ability to prioritize and multi-task
* Ability to interact with individuals at all levels within an organization
Employee benefits include:
* Vacation and sick leave;
* 80% of health/life insurance paid by the state;
* Dental, vision, and disability insurance;
* Retirement program paid by the state and equivalent to 10% of an individual's annual salary;
* Tuition reimbursement for the University of Tennessee and the Tennessee Board of Regents schools;
* Tax program savings and more.
Review of applications will begin on June 5, 2023 and continue until the position is filled. Applications received by this date will receive priority consideration.
In order to be considered for this position, you must submit a cover letter and resume in addition to the online application.
Minimum Qualifications: High school diploma or GED and three years of experience in an office environment.
Preferred Qualifications: Five years of experience in an office environment and experience in IRIS (SAP) and Banner.
The University of Tennessee Chattanooga is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status.
