Careers

Job Description:

• Supports the Director of Finance in preparing budgets, reporting and analysis, creating internal tracking mechanisms, and ensuring compliance with policies and procedures.
• Processes payments to vendors as needed, assists with account set-up for vendors and independent contractors, and advises budget managers on the procurement process.
• Serves as UChicago Arts point person for international payments, working with colleagues across UChicago Arts and the Provostâ™s Office to provide accurate information and facilitate payment processes.
• Provides relevant training to new hires, assists internal units with GEMS, e-Payment and other transactions as needed, and acts as a resource for University systems.
• Makes deposits, tracks gifts, payments and pledges to ensure proper allocation, reconciles stale dated checks and monthly wire transfers.
• Works with budget managers, with an emphasis on programming budgets, to ensure appropriate management of funds, including allocation of costs.
• Reconciles monthly financial data, assists in the preparation of monthly variance reports and annual effort reports, supports the year-end close process.
• Serves as the primary contact for grants and contracts management, including processing all grants through University grants management system AURA, and serves as the primary liaison with University Research Administration.
• Under the Director of Finance, assists UChicago Arts Development team to manage grants and donor relations efforts.
• Works with programmatic leads on financial tracking and grant reporting to ensure that grant funds are spent and reported in a timely fashion.
• Keeps abreast of changes to University financial systems, policies, regulations and guidelines.
• Proposes efficiency improvements as needed and manage deadlines.
• Provides professional support as a primary account administrator for account owners in an intensive customer service environment.
• Analyzes and prepares budgets, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses.
• Performs other related work as needed.

Preferred Qualifications

Experience:

• Five years administration and financial management experience.
• Three years arts administration, grants management and donor relations experience.
• Working with foundations and other funding agencies.
• Working with a variety of civic arts organizations.

Technical Skills or Knowledge:

• Strong computer skills including use of Excel and PowerPoint.
• Familiarity with University of Chicago financial management systems (including GEMS, FAS, etc.).

Preferred Competencies

• Excellent written and spoken communications skills.
• Handle confidential information with utmost discretion.
• Successfully manage a workload that balances long-range planning with the unanticipated daily demands of managing publicly visible projects. Handle multiple tasks simultaneously and under tight deadlines.
• Strong organizational, planning, problem solving and project management skills.
• Take initiative, work independently and contribute as a member of a team.
• Demonstrated success in building collaborative relationships with diverse constituencies.
• Understanding of a liberal arts education and academically rigorous research University.

Working Conditions

• Occasional evening and weekend work.
• Travel to various campus and city locations.
• Stationary office work involving computer use.

Application Documents

• Resume/CV (required)
• Cover Letter (preferred)
• References Contact Information (3) (preferred)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

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About University of Chicago (UC)

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