TREASURER / FINANCE DIRECTOR—West Bradford Township, Chester County, PA (pop 15,000) seeks a financially skilled and experienced individual to serve as its Treasurer / Finance Director. The Township has a total budget of $21.8 m (GF $5.1; Capital $14.1; Open Space $2.6) and is financially stable. The Director will administer all financial activities, including payroll, record keeping, payment of expenses, recording of revenue, managing of insurances, and financial reporting; and supervise one part-time staff. Candidates should have (1) an associate or bachelor’s degree; (2) minimum of 5 yrs. accounting/finance experience, preferably in government; (3) excellent computer aptitude and software skills; and (4) a positive approach to customer service. Municipal experience preferred, but not required. Salary range $90k-$110k with excellent employer-paid benefits. Applicants must send a cover letter and resume with salary history/expectation all in one attachment to email@example.com by noon on Friday, June 2, 2023. EOE.
The completion of specific office functions including, but not limited to, providing financial administrative support to the Township Manager, processing accounts payable and receipts, preparing financial records, and preparation of payroll checks and records. The maintenance of Township financial records, as directed by the Treasurer, is a key responsibility of the position. The position also acts as an ad-hoc benefits coordinator by serving as a liaison between Township employees and contracted benefits providers. Performs all HR duties.
Enter bi-weekly payroll to Paychex database; post journal entries to General Ledger
Prepare yearly 1099 forms
Enter bi-weekly 457B deductions and company match totals online
Reconcile cash accounts daily, and bank statements monthly
Download Lockbox payments data file daily, and upload into the Flexibill software system
Post all distributions of Earned Income Tax to General Ledger
Process accounts payable vouchers, print checks, prepare monthly board report of bills to be paid, mail payments
Upload all data files listing accounts payable checks to the TD Bank Fraud Control/Positive Pay portal
Prepare sewer, refuse and hydrant billings quarterly. Maintain township ownership records.
Update all address/ownership changes (per the monthly Real Estate Transfer Report) to the Flexibill software system
Create interim sewer, refuse and hydrant billings for new construction properties
Process payments for Township services, post to the proper accounts and prepare bank deposits.
Calculate and process semi-annual bond payments
Interface all lobby payments entered to the Cash Receipts software module with the Microfund software system
Serve as administrator for all employee procurement cards (obtaining new cards, making any changes, downloading monthly reports, and posting to the General Ledger)
Post commissions related to Real Estate Transfers and Earned Income Tax
Distribute Real Estate Transfer Report copies after noting new construction properties
Post bank account interest monthly
Complete the PMRS Quarterly Report of Contributions
Print all vendor checks for West Bradford Fire Company
Assess penalties on delinquent accounts quarterly
Mail delinquent letters. Send delinquent accounts to Portoff Law Associates for collection per Township policy
Prepare monthly escrow statement letters, and escrow reimbursement checks for Board of Supervisors signature
Prepare monthly financial statements for Board of Supervisors review
Prepare schedules and interact with Township Auditors during yearly audit and other times as necessary
Maintain Township accounting and personnel files.
Prepare and file year end reports for various state and federal agencies.
Prepare year end Use of State Funds report (Liquid Fuels)
Transfer money between Township accounts as necessary
Assist Township Manager in preparation of annual budgets
Calculate the annual budget adjustments, and enter budget updates to the Microfund software system
Coordinate random drug testing (results/reporting/employee list confirmations)
Perform driver’s license and background checks for new employees and volunteers
Distribute annual healthcare notices
Gather information for discussion with Township Manager on area bank rates and arrange investments and maintain investment files
In the absence of other office support staff, answer telephone, respond to general inquiries, and perform duties and responsibilities of other office support staff.
Supervision of the Finance Assistant in processing accounts payable, preparation of monthly reports and data entry of the bi-weekly payroll hours worked
Assign work schedule of the Finance Assistant
Train Finance Assistant in other accounting processes as necessary
Any other work that is assigned.
These responsibilities are general office functions and are shared with other office staff. They include the maintenance of the office file system, mailing financial documents and bills, database population, and responding to public inquiries in the office and over the phone.
Work is assigned and reviewed by the Township Manager. The position requires an individual who is an organized, self-starter that can initiate and accomplish tasks without direct supervision.
PHYSICAL REQUIREMENTS: NONE
ENVIRONMENTAL REQUIREMENTS: NONE
Bachelor Degree in Business Accounting or related field. Or three to five years accounting experience. Local government experience is a plus.
Thorough knowledge of accounting practices and procedures.
Thorough knowledge of office practices and procedures.
Must be proficient in the use of technology and computers. Microsoft Office software is standard in the Township Administrative Section.
Must be able to utilize all office equipment without detailed instructions.
Must possess exceptional organizational skills that allow the accomplishment of assigned duties proficiently.
Must be able to deal with and resolve problems with billings, accounts payable and vendors.
Must be able to proof read numerical data, recognize errors and make corrections.
Must be able to interpret instructions in oral or written form.
Must be able to prepare accurate records.
Must be able to deal with the public in a pleasant and efficient manner.
Willingness to learn and grow in the position.
The statements are intended to describe the general nature and level of work to be performed by a person in this position. They are not intended as an exhaustive list of all responsibilities, duties, and skills required to perform the job.