Budget Planning, preparation and reporting: Plan, develop, and implement the annual capital and operating budgets for the Institute. Prepare the budget proposals for the Budget Office and the Provost in the University's budget process.
Evaluate financial issues that impact ISAC and respond to inquiries from the Budget Office. Analyze actual expenditures and revenue against budget and prepare monthly, quarterly and annual variance reports. Prepare ISAC Director for the annual budget meetings and advise Director on potential fiscal outcomes from programmatic decisions.
Financial Administration: Responsible for overseeing all financial activity at ISAC. Set policies and guidelines for financial processes. Prepare issue analysis and financial reports and recommend courses of action to the Director. Prepare the unit for successful Financial Systems Transformation implementation. Make fiscal and budgetary decisions for procurement requests. Work with faculty and departments on financial activities and planning specifically related to their projects and units.
Grants Administration: Responsible for overseeing the pre-and post-grant administration process to ensure compliance with University policies and procedures. Develop and review all grant budgets and financial statements. Monitor end dates and budgets to ensure timely and accurate close outs or extensions as required. Ensure that URA and Comptroller's Office's pre-and post-grant administration requirements are met and that the terms of the grant are being met.
As an HR Partner for ISAC, and with the support of the Business Administrator and Assistant Director of Administration & Finance, oversees staff and academic recruitment processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Responsible for maintenance of appropriate human resources data and records.
Manages Academic Affairs (e.g. recruitment, reappointment, promotion review) in coordination with the Office of the Provost, ISAC Director, and faculty committees as may be appropriate.
Optimally structure administrative staffing across the Institute and directly supervise a team including business office team and IT User Support.
Facilities: In close coordination with the Associate Director, Museum, and the Visitor Services & Security Manager, monitor, plan and supervise all facilities related work within and around the Institute property.
Advises on all financial activities, including financial analysis and reporting, budgeting, accounting, accounts receivable/payable, and procurement. Oversees facilities management, including renovations, moves, maintenance and ongoing facilities operations. Manages development of all contracts, including those with vendors and other institutions.
Oversees the management of human resources activities for staff and academic employees, including the academic appointment processes, hiring, orientation, performance planning and compensation, staff development, and employee relations.
Identifies operational goals and oversees allocation of resources to meet priorities. Ensures compliance of staff with organizational, University and other relevant policies and guidelines.
Performs other related work as needed.
Candidates must have experience leading a complex organization with a wide range of research programs and operations.
Candidates must also have demonstrated project management skills enabling them to monitor and oversee both domestic and international projects and personnel.
Cover Letter (preferred)
Professional References (3)(required)
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