Careers

Contract Analyst (Finance Coordinator)

Job ID

Location

Central Office

Full/Part Time

Full-Time

Regular/Temporary

Regular

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POSITION DETAILS

In support of the mission, strategic plans and values of the Office of the University Executive Director of Strategic Sourcing and Chief Procurement Officer, the office seeks a Contract Analyst in the Department of Procurement. Reporting to the Senior Deputy Director of Procurement, the Contract Analyst is responsible for the procurement operations within CUNY???s Central Office and Colleges Shared Services.

Based upon the CUNY Title Overview mentioned below, duties include, but are not limited to the following:

??? Conduct all assigned aspects of the procurement process;

??? Assist in preparing specifications for bidding and develop lists of bidders for the use with Request for Quotes (RFQ), Request for Proposal (RFP), and Invitation for Bids (IFB);

??? Place advertisements in the City Record and the New York State Contract Reporter; includes forwarding bid documents to prospective bidders and assist in evaluating the bid responses, as well as respond to any inquiries pertaining to the advertisements;

??? Prepare award and renewal letters, and related documents for contracts;

??? Encumber contracts and purchase orders;

??? Prepare procurement records for the procurement file;

??? Review and edit CUNYfirst reports; prepare spreadsheets and/or status reports to record progress of all contracts;

??? Responsible for the procurement department???s excel spreadsheets with requisition tracking on a daily basis;

??? Conduct spend analysis by categories, vendors and colleges; participate in developing plans and initiatives for spend optimization;

??? Triage requisitions to staff on a daily basis;

??? Assist Senior Deputy Director with various projects as needed.

Note: Until further notice, this is a hybrid position, eligible to work remotely and work on-site in the office.

QUALIFICATIONS

Bachelor's Degree required.

Preferred knowledge, skills and abilities:

??? Bachelor???s degree in Business Administration or Accounting discipline preferred;

??? Knowledge of purchasing procedures, New York State Government Contracts and reporting principles preferred;

??? Detail oriented written, evaluation, analysis and research skills;

??? Strong writing, verbal, interpersonal communication and presentation skills to work effectively with diverse stakeholders of various organizational levels;

??? Work productively as an individual contributor and collaboratively as a team member in a time-sensitive and customer service oriented office;Strong organizational skills with ability to establish plans, manage a large and varied workload of assignments with conflicting priorities, follow up and complete work by set deadlines;

??? Proficiency using computers and standard office, financial and relational database applications and systems, especially MS Word, Excel, Access, Outlook, Microsoft Teams, Zoom, PeopleSoft, and financial systems.

CUNY TITLE OVERVIEW

Performs financial analysis and administrative work related to College or unit accounting.

• Prepares, reconciles and distributes expenditure and related accounting reports
• Creates and maintains various spreadsheets related to financial analysis
• Processes and tracks transactional entries
• Provides support in the administration of various business operations
• Coordinates with various departments on accounting matters
• Monitors systems and operations to assure a smooth workflow
• Performs related duties as assigned.

Job Title Name: Finance Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary range is $51,781 - $70,541. Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

IMPORTANT NOTICE: Health Plan Coverage for Employees Hired on or after October 1, 2022.

City of New York employees and employees of Participating Employers and their eligible dependents hired on or after October 1, 2022 will only be eligible to enroll in the Emblem Health HIP HMO Preferred Plan and must remain in the HIP HMO Preferred Plan for the first year (365 days) of employment. After 365 days of employment, the employee will have the option of either remaining in the HIP HMO Preferred Plan or selecting a different health plan within 30 days before the end of the 365th day period. If a new health plan is selected, the new plan will be effective on the 366th day. Only after the 365th day can the employee participate in any Annual Fall Transfer Period.

An employee who needs to request an exemption from the required enrollment in the HIP HMO Preferred Plan can do so by submitting a HIP HMO Opt-Out Request Form to Emblem Health. An employee, or eligible dependent, must meet certain criteria and the request must be approved by Emblem Health before the exemption is granted. The HIP HMO Opt-Out Request Form and HIP service area are available on the Emblem Health website.

HOW TO APPLY

For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials fulfill the responsibilities and qualifications outlined. The direct link to the job opening from external sources is:

https://hrsa.cunyfirst.cuny.edu/psc/erecruit/EMPLOYEE/HRMSCG/c/HRSHRAMFL.HRSCGSEARCHFL.GBL?Page=HRSAPPJBPSTFL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=26775&PostingSeq=1

Current CUNY employees must apply through CUNYfirst Employee Self Service using their login credentials. After you login, click the Careers tile on the Employee Self Service Menu page to view job openings.

CLOSING DATE

Resume review begins on May 25, 2023.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

About CUNY City University of New York (System Level)

The City University of New York provides high-quality, accessible education for more than 269,000 degree-credit students and 270,000 adult, continuing and professional education students at 25 campuses across New York City. The University is an integrated system of senior and community colleges, graduate and professional schools, research centers, institutes and consortia. From certificate courses to Ph.D. programs, CUNY offers postsecondary learning to students of all backgrounds. It provides the city with graduates trained for high-demand positions in the sciences, technology, mathematics, teaching, nursing and other fields. As CUNY has grown, the University also has strengthened its mission as a premier research institution, building an array of modern facilities and expanding the ranks of its world-class faculty. Throughout its history, the University has been an integral part of the city and state through partnerships with public schools, economic development initiatives, immigration aid and financial advice services and other community outreach programs. Today, CUNY faculty and staff continue to benefit New York City — as well as the entire nation — by serving as policy exper...ts to business and government, advisers to nonprofit institutions, civic organizations and community groups. Students, too, are strongly encouraged to experience the cultural, educational and community-based opportunities of the five boroughs, through a network of internships and fellowships, to embracing the city as their campus.

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