Careers

Assistant to the Vice President for Finance and Administration

Job Details
Job Location: Albertus Magnus College - NEW HAVEN, CT


Position Summary
Job Description
Albertus Magnus College

Position Title: Assistant to the Vice President for Finance and Administration
Reporting to: Vice President for Finance and Administration

Position Summary: The Assistant will provide executive support to the Vice President for Finance and Administration with a high degree of confidentiality. This includes the preparation of financial spreadsheets; special projects; general office duties (report and presentation creation, calendar, travel schedules, etc.); and other tasks as assigned by the Vice President for Finance and Administration. The assistant supports other activities in the Finance and Administration Division.


Major Duties and Responsibilities:

• Schedules and manages the Vice President for Finance and Administrations calendar, including prioritizing and resolving related conflicts and competing demands. Ensures that the Vice President is cognizant of meeting ending and beginning times.
• Assists in preparing reports to be distributed to senior-level management, including but not limited to budgets, payroll, PTO, and other unit matters
• Takes meeting minutes, prepares summaries, and conducts follow-up actions for the Vice President for Finance and Administration.
• Constructs and performs calculations using routine spreadsheet applications
• Prepares financial data for input into finance systems
• Coordinates and assists with the budget process
• Supports and coordinates activities and tasks related to the Board Committees including Audit, Finance, and Investment including scheduling meetings, coordinating arrangements, and minute-taking as required
• Coordinates, plans, and organizes small-to-large-scale meetings
• Completes purchase requisitions, requests for payment, etc.
• Monitors and orders office supplies for the division
• Performs other duties as required and/or assigned
• Willingness to become familiar with Mailchimp and help create/format memos for the HR, Finance, and Payroll departments to be distributed to the college community
• -Participation and coordination with HR for employee events
• Back up Divvy Coordinator

Qualifications:

• Proven ability to handle confidential information with discretion and good judgment
• Mathematical aptitude and interest in finance/accounting
• High level of attention to detail
• Analytical skills
• Expert level written and verbal communications skills as well as strong interpersonal communication skills
• Solid computer skills; willingness to learn and adapt to new software/technology
• Able to prioritize and complete tasks and have proven ability to meet deadlines
• Adaptable to change; able to work independently and with a team
• Proactive in approaching problem-solving and presenting possible solutions
• Ability to understand and interpret policies and procedures as well as apply them with consistency
• Highly competent in customer/client service and response
• Ability to multitask and work gracefully under pressure
• Proficient in working with spreadsheets and other productivity tools

Education:

• Two years of college or an Associates degree is required. Bachelors degree preferred.
• Experience working in a higher-education setting is preferred.
• Minimum of 3 years working in an office/administration environment

Knowledge/Skills/Abilities:

• Excellent communication skills, including grammar, spelling and proofreading, organization, and time management skills

• Computer skills and proficiency in Microsoft Office Suite; Google Suite, and knowledge of or ability to learn Ellucian Colleague enterprise financial system
• Maintains professionalism and confidentially at all times
• Works independently/under pressure and is able to multi-task

Special Work Schedule Requirements:

• Full-time, work hours are Monday to Friday, 8:30 a.m. to 4:30 p.m.; occasional support on evenings and weekends.
• Some flexibility in hours and limited remote work may be possible.

Benefits:
Full-time employees are eligible to receive medical, dental, and vision benefits. Full-Time employees can earn between 18-23 paid time off a year. The employer covers tuition remission after 90 days of employment and covers 100 % (employees responsible for books and technology fees). The college is committed to work-life balance and has a summer schedule from June through August. We currently have 14 paid holidays, including a winter break. You will have the opportunity to participate in our retirement plan from day one, and after one year of employment, the college contributes depending on your service years.

Albertus Magnus College has a strong commitment to the principles and practices of diversity throughout the College community. Albertus Magnus College is an equal-opportunity employer and invites all qualified applicants to consider this opportunity and apply


To apply, visit https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=80264&clientkey=0FE17D4AFBB66F4F196ABBBA1DF3DF85







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