Careers

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Salary Range: $110,000 - $115,000

Position Summary

Reporting to the Director of Academic Administration and Finance (DAAF), the incumbent exercise primary responsibility for the department???s administrative and programmatic budgets; instructional and personnel expenses all department accounts, and for FDS reconciliation including government grants and gifts accounts.

Responsibilities

• Advises the Chair and DAAF as to the historical levels of spending, prepare monthly reports and manages department budgets and monitors expenditures for compliance with University and federal policies and regulations.
• Exercises primary responsibility for the department's administrative and programmatic budgets exceeding 15 million?? instructional and personnel expenses?? all department accounts, and for ARC reconciliation.
• Resolves financial problems and prevents overdrafts?? manages ARC reconciliation of accounts on a monthly, quarterly and annual basis?? reviews and approves accounts payable and purchasing transactions which include reimbursements in Concur, check request, purchase orders, service agreements, and P-card transactions.
• Has DAF signature authority, including FFE, Budget Tool, PAC, Labor Accounting, ARC, Concur and P-Card system.
• Processes and approves payroll transactions (salary distributions, cost transfers and additional compensation).
• Supervises the department???s Financial Assistant
• Work closely with the Human Resources Coordinator on student appointments.
• Work closely with the DAAF and the Office of the EVP for A&S to perform fiscal year-end closing.
• Assists Faculty in the preparation of grant applications; grant budgets and budget justifications and submission in Fastlane. Maintains all pertinent records, including Biosketches, Current and Pending Support; ensures completeness and accuracy consistent with external and internal compliance requirements.
• Prepares Rascal entries and uploads required proposal documents.
• Provides advice and guidance to the faculty on the application of grant funding policies, regulations and procedures. 
• Assists with the post-award and pre-award management of grants starting with making certain that the department adheres to the new revised Financial Conflict of Interest regulation which governs research sponsored grants and all other research compliance matters.
• Work closely with SPA, SPF and PI regarding all grant issues; handles financial management of grants, approves vouchers, requisitions, reimbursements on all sponsored projects.
• Works closely with the Subaward team and the subaward organization during the subaward setup process.
• Performs other duties as required.

Minimum Qualifications

• Bacherlor's Degree Required
• 4 - 6 Years of Related Experience

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

About Columbia University

Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.

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