The Office of Finance and Administration for the Office of the President and Provost (OPP F&A) is the central finance office that oversees finance and administrative functions for all organizations under the umbrella of the Office of the President and Provost, a portfolio encompassing OPP departments, allied and affiliate organizations, and agencies, as well as central and school-based initiatives.
OPP F&A is dedicated to supporting the teaching and research mission of the University by providing outstanding financial services to our constituents through support, guidance, and consultation. OPP F&A works to ensure compliance with university and federal guidelines by mitigating risk and by promoting the financial health of the University.
Reporting to the Senior Finance Manager, the Finance and Administration Analyst will be the financial partner to designated client groups within the portfolio. They will perform multiple diverse and complex financial management duties and will be responsible for budgeting, financial reporting and analysis, financial planning, and financial administration and operations for a portfolio of OPP departments and initiatives, e.g. the Office of the Vice Provost for Research, Office of the Vice Provost for International Affairs, Office of Faculty Development and Diversity, Office of Institutional Research, Office for Gender Equity, Harvard and the Legacy of Slavery Initiative, and/or other priorities of the President and Provost.
Principal responsibilities
Works closely with OPP departments and initiatives to analyze and evaluate financial results, and develop operating budgets and multi-year financial plans across multiple sources of funding including core funds, restricted funds, gifts, and endowments
Serve as primary contact for departments for guidance on complex fiscal policies and procedures
Ensure compliance with University and OPP policies and procedures, relevant legal and tax implications, and restricted fund terms
Support the annual budget submission to Central Administration and upload of budget data to HUBS
Responsible for oversight of spending and monitoring budget to actuals across departments.
Highlights key issues for Senior Finance Manager, department leadership, and senior leadership
Manage centrally awarded grants for the Harvard and the Legacy of Slavery Initiative
Review and approve corporate card, PCard, reimbursements, and B2P payments; identifies and seeks remedial action on spending or activities that are not in compliance with OPP/Harvard policy
Manage quarterly close and year-end close processes for departments; identify, analyze, and resolve complex discrepancies
Conduct analyses to respond to ad-hoc queries and strategic requests to support the policies and decision-making of the President, Provost, EVP, and other senior University leadership
Process journals, run monthly financial reports, and disseminate timely updates on budget to actuals to department level administrative leads; serve as transactional backup during times of transition for departments who perform their own financial functions
Works closely with Senior Finance Manager to enhance internal reporting and record-keeping processes and systems
Represent OPP at University-wide committees including the Financial Managers Forum
Basic Qualifications
Bachelor’s degree or equivalent work experience required
Harvard University is a private Ivy League research university in Cambridge, Massachusetts. Founded in 1636 as Harvard College and named for its first benefactor, the Puritan clergyman John Harvard, it is the oldest institution of higher learning in the United States.
