Careers

Scheduled Hours

37.5

Position Summary

Manages and administers day-to-day operations of Chemistry Department. Manages department budget, oversees student services and research administrative tasks, and supervises, directly and indirectly, a staff of 30.

Job Description

Primary Duties & Responsibilities

Departmental Administrative Functions

• Directly or indirectly supervise and manage administrative, clerical, and technical staff (30 people), including recruiting, hiring, performance evaluations, terminations, assigning raises, etc. Communicate effectively with staff at all levels, including staff external to the Chemistry Department.
• Develop networks and build alliances across the University by acting as proxy for the Chair and representative of the Chemistry Department, liaising with administrators and directors in other academic departments, schools, and offices.
• Serve as lead âœproblem solver❠for the Chemistry Department: recognize internal politics and solicit input to generate multiple possible solutions; critically listen to feedback from stakeholders.
• Act as one of the Chairâ™s primary advisors for operational and academic matters in the department. Make decisions independently when appropriate or provide recommendations to the Chair
• Work as team member or chair of several departmental committees to make influential decisions about administrative and academic issues.
• Manage numerous ongoing projects in parallel: effectively organize time and determine priorities, delegate tasks to appropriate staff or faculty members, follow-up to review results and plan next steps, communicate conclusions via written reports or oral presentations.
• Coordinate, write, and complete surveys and reports for internal and external reviewing bodies.

Budget

• Develop and manage annual operating budget (> $900k).
• Manage graduate student budget (> $1.5M).
• Advise Chair of Chemistry on large purchases and long-term strategic planning.
• Oversee Facilities (e.g. NMR Facility, Machine Shop, Storeroom) scientific staff and budgets.
• Organize and oversee payroll processes for all academic, staff, and student employees.
• Assess lab and course fees.

Student Services and Management

• Oversee course catalog, including teaching assignments, classroom assignments, class meeting schedules, and registration of students for classes.
• Serve as Summer Session and Post-Baccalaureate Premedical Program coordinator for Chemistry: Develop course catalog, recruit and hire instructors, liaise with program administrators.
• Recruit and organize graduate student graders, proctors, and others to serve academic roles in the department.
• Assign teaching experiences to graduate students.
• Approve hiring of undergraduate students as teaching assistants, mentors, etc. to supplement the teaching roster.

Grants

• Oversee research administrative tasks, such as post-award grant administration, payroll, accounting, and purchasing.
• Administer departmental training grants and other infrastructure grants. 
• Responsible for all compliance issues and record retention. 

Facility Management

• Manage renovations and strategic planning for facilities in Chemistry.
• Supervise Chemistry Building Supervisor who manages day-to-day repairs and maintenance of the six Chemistry buildings (222,000 sq. ft.).
• Complete annual space planning and survey.
• Advise Chair and participate on committee to assign lab and office spaces to research groups in Chemistry.

Perform other duties as assigned.

Preferred Qualifications

• M.S. or PhD in Chemistry or related field with prior academic, industrial or government laboratory experience. 
• Prior experience with student services and contracts and grant administration.
• Previous supervisory experience in an academic, industrial or governmental laboratory environment.
• Strong interpersonal, organizational, management, and leadership skills. 
• Ability to supervise and train staff, monitor workloads, and follow University policies and procedures.

Required Qualifications

Bachelorâ™s degree in related field and five years of relevant experience.

Grade

G14

Salary Range

$70,300.00 - $120,000.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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