Careers

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Salary Range: $65,000- $75,000

Position Summary

The Office for Research in the Vagelos College of Physicians and Surgeons is seeking a Grants Finance Coordinator to join the Post-Award Team. Under the supervision of the Associate Director of Post-Award Finance, the Grants Coordinator will provide support for grant related post-award administrative activities in the Basic Science Departments and other participating departments at VP&S. The Grants Finance Coordinator will work closely in a team with a Grants Finance Analyst and / or Grants Finance Manager to optimize Sponsored Projects portfolio management and process flow for the supported Department.  The successful candidate will be responsible for ensuring compliance with Federal, sponsor and institutional regulations such as attestations, effort certifications, salary allocations, cost transfer requirements, etc.

Responsibilities

• Responsibilities include, but are not limited, to the following:

  • Together with a senior team member, maintains a small suite of PI Portfolio reports that will include grant, contract, gift, endowment, and other types of restricted and unrestricted funding;
  • Oversight of quarterly attestations including retrieval, dissemination, follow-up and tracking of completed forms;
  • Processes approved subaward invoices and tracks payment details for POs across Sponsored Projects.
  • Supports grants finance analysts/managers as needed, including processing cost transfers (CT) and preparing account setups;
  • Trains under the direction of the Associate Director and other senior staff to continuously develop and maintain a strong working knowledge of federal rules and regulations that govern research grants;
  • Distributes suspense reports to the team on a timely basis for processing;
  • Disseminates quarterly list of CTs submitted by the team and conduct internal review of documents to ensure all required backup is on file;
  • Maintains records in accordance with internal procedures, demonstrating compliance with sponsor and sponsor agreements, and University regulations concerning project expenditures, equipment, and other fiscal concerns;
  • Other tasks as assigned.
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  Subject to business needs, we may support flexible and hybrid work arrangements.  Options will be discussed during the interview process.

Minimum Qualifications

• Bachelor???s degree or equivalent in education and experience, plus 2 years of related experience required.

   

Preferred Qualifications

• Familiarity with Columbia Systems preferred.

Other Requirements

• Must be proficient in Microsoft Office, especially Excel.

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  Demonstrated customer service focus with the ability to interact and collaborate with multiple constituencies as well as capacity to work with a high degree of independence and successfully within a deadline driven, multi-tasking operating environment. Knowledge of sponsors and sponsor requirements is preferred. The individual must possess strong critical thinking and excel skills, and be able to organize and prioritize independently based on competing timelines.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

About Columbia University

Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.

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