The Finance and Administration Manager position offers an opportunity to contribute to the development of this meaningful initiative, and to enrich one's skills and experience by contributing to decision-making about its future direction.
Reporting to the Executive Director, the Manager will be responsible for a variety of financial tasks: financial analysis, planning, forecasting, and reporting; assisting the Executive Director in developing and monitoring budgets; managing procurement and payments; developing processes for managing the accounting of financial transactions using financial software and university systems; and representing the Harvard & the Legacy of Slavery initiative in collaborating with Finance and Administration in the Office of the President and Provost, and conducting essential operational functions.
The Manager will also be responsible for significant aspects of the Initiative's operations, including the administration of matters that pertain to in-kind contributions and funded activities. This work will require collaborating with colleagues on matters such as facilities planning and procurement.
As part of the Initiative's core team and one of the first employees of the recently created Harvard & the Legacy of Slavery initiative, the Finance and Administration Manager will also be expected to contribute to the growth of this new organization by helping to develop business processes, as well as to cultivate a mission-driven organizational culture of truth, transparency, accountability, equity, and collaboration. It is essential that the person in this position have a strong work ethic, be flexible and adaptive to change, and demonstrate professionalism and enthusiasm for the endeavor.
Job-Specific Responsibilities include, but are not limited to: Finance-related responsibilities
Supports the Executive Director in the development of the initiative's annual budget.
Monitors operational expenses and revenues.
Evaluates quarterly results, operating budgets, and analyzes multi-year financial plans, and provides guidance to the Executive Director on matters, including the appropriate use of endowment and unrestricted funds.
Develops hypothetical scenarios and conducts financial analyses that inform decision-making.
Manages financial closings.
Might prepare and deliver presentations on the Initiative's budget and financial outlook to the Initiative's leadership and other stakeholders.
Develops processes for managing the accounting of financial transactions using financial software.
Manages procurement and payments.
Represents the Harvard & the Legacy of Slavery initiative in collaborating with Finance and Administration in the Office of the President and Provost and with other colleagues in central finance division.
Manages the administration of outgoing funds and in-kind contributions that support internal, external, and collaborative activities.
Coordinates annual performance management compliance and reporting.
Serves as the Harvard & the Legacy of Slavery's liaison to Human Resources and on employment issues.
Collaborates with colleagues in the Office of the President and Provost on facilities-related matters.
Bachelor's degree or equivalent work experience required
Minimum of 5 years' relevant work experience
Additional Qualifications and Skills
The following qualifications are strongly preferred. If you meet some, but not all of them, you are still encouraged to apply; we value employees with a willingness to learn. Demonstrated interest in climate change and sustainability.
MBA (or other relevant professional/graduate degree) is a plus;
Note: An MBA with prior consulting experience, or extensive financial analytics experience in a complex environment, can offset the required years of experience indicated above.
Strong analytical, problem solving, written oral communication, and organizational skills, including experience presenting to senior leadership.
Familiarity with Harvard's financial and reporting systems (i.e., Oracle financial applications, including AP, HCOM and PCard; HUBS; People Soft; and Concur).
Warm, enthusiastic and approachable work style.
Work is performed in an office setting
Harvard and the Legacy of Slavery Initiative The Harvard & the Legacy of Slavery Initiative is a university-wide effort to reckon with Harvard's ties to slavery and to remedy the persistent educational and social harms that human bondage caused to descendants, the campus community, surrounding cities, the Commonwealth, and the nation.
Guided by the recommendations put forward by the Presidential Committee on Harvard & the Legacy of Slavery in April 2022, our work is anchored in a commitment to reckoning with Harvard's own legacy and to repairing inequities caused by slavery. Our work in leading and enabling meaningful remedies will be visible, lasting and grounded in sustained engagement with the Harvard community, descendant communities and other partners.
Harvard University supports a hybrid workplace model which will actively support some remote work. Specific days and schedules for on campus work and remote work will be discussed during the interview process. Please note hybrid workers must reside in a state where Harvard is registered to do business (CA, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA).
Harvard University continues to place the highest priority on the health, safety and wellbeing of its faculty, staff, and students, as well as the wider community. Please note that all new employees will be required to provide confirmation of primary series COVID-19 vaccination upon hire, as detailed on our COVID-19 Vaccine Requirement Webpage. Harvard University Health Services employees and other health care individuals are also required to be up to date on vaccination as described by the CDC. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. Additional information regarding this requirement, exemptions, verification of vaccination status, and other related policies and resources may be found on the University's COVID-19 Information Website.
Salary Grade: 057
Union: 00 - Non Union, Exempt or Temporary
Commitment to Equity, Diversity, Inclusion, and Belonging Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.