The Division of Cardiovascular Medicine, within the Stanford University Department of Medicine, is seeking an Assistant Division Manager and Finance Manager (ADM/FM), to manage staff responsible for complex finance and control functions and manage overall finance operations for the Division of Cardiovascular Medicine.
The Division of Cardiovascular Medicine is one of the largest Divisions in the Department of Medicine based on the number of faculty and the revenue generated by the Division from clinical and research activity. The Division seeks an experienced Finance Manager/Assistant Division Manager (ADM/FM) on Finance to oversee all financial processes in the Division as a key partner to the Division Manager and Division Chief.
There are over 400 sponsored and non-sponsored accounts in the Division. The ADM/FM will, with the assistance of the finance team, support faculty member's financial accounts as well as the Division based accounts. It is imperative that the ADM/FM enthusiastically drive the need to improve the process of tracking and reporting of financial accounts. The ADM/FM is responsible to ensure the continued financial success of the Division and to foresee challenges and provide alternatives and to ensure compliance with all regulations - internal and external to the University.
In leading the finance team, the ADM/FM will be responsible for coaching, development, feedback and mentoring of staff to ensure their optimal performance and growth. The ADM/FM is expected to be an excellent communicator with both faculty and staff and highly trustworthy and reliable in managing the complex financial portfolio of the Division.
Duties include:
Function as an Assistant Division Manager with focus on Finance
Manage the work of other employees, make hiring decisions, provide coaching, training and mentoring, manage performance, determine staffing needs, develop and ensure succession planning within area of responsibility.
Establish operational objectives and assignments, plan, direct and monitor all budgets for areas of responsibility, manage business operation and administration of several functional areas, may manage a team in providing post award sponsored research administration and services.
Identify and resolve unique problems of substantial significance that affect the overall functional area, beyond the immediate unit.
Manage organization's financial activities and structure; develop system and procedure requirements to support the financial reporting for the organization.
Contribute to designing, developing and delivering complex policies and procedures with both short and long term impact.
Collaborate with other colleagues on school/ unit projects; design and execute an effective system of internal controls for areas of responsibility; establish operational objectives to support the university's stewardship of resources.
Engage in continuous critical analysis of existing systems and processes; identify need for new systems, and develop and present proposals.
Lead complex, high-visibility process redesign and innovation projects; develop, implement, and participate in major initiatives.
Represent the units/school within the functional units or school and to external constituencies.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
DESIRED QUALIFICATIONS:
Master's degree in finance, accounting or MBA.
Proven track record of ability and commitment to manage and develop staff.
Experience in academic finance preferred, including grants management and clinical trials contract awards.
Knowledge of Stanford financial systems, rules, and procedures preferred.
Ability to think strategically, be proactive and anticipate change.
Demonstrated ability to manage and develop staff.
Completion of Cardinal Curriculum level I and II.
EDUCATION & EXPERIENCE (REQUIRED):
Master's degree and six years relevant experience or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
User knowledge of Microsoft Office Suite.
Advanced knowledge of Oracle or other business financial systems.
Advanced understanding of financial principles.
Advanced oral and written communication skills.
Ability to clearly and effectively present information to internal and external audiences, client groups and all levels of management.
Strong analytical skills to review and analyze complex financial information.
Strong leadership and management skills with previous experience managing people, delegating workload and providing direction/corrections as necessary.
Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
Demonstrated competency in project management of a high volume of work, some of which is cyclical.
If managing sponsored projects, ability to manage post and pre award administration for sponsored projects within his/her unit. Knowledge and fluency of governmental regulations and Cardinal Curriculum level I and II.
Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
Experience working successfully with PIs, their administrative staff, the office of sponsored research and external sponsors.
Demonstrated success in performing meticulous, high quality and compliant work.
Ability to interpret complex research and fiscal policies, assimilate information from a wide range of resources and act like a mentor and resource to others.
PHYSICAL REQUIREMENTS:
Constantly sitting.
Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORKING CONDITIONS:
Routine extended working hours during peak cycles; travel to school/unit sites across university.
WORK STANDARDS:
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $139,000 to $180,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
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