Careers

The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

The Department of Immunology has an outstanding opportunity for an Administrator, Finance and Administration.

The pandemic made it clear how immunology is integrated into every facet of human health. The Department of Immunology includes nine faculty members with research portfolios totaling more than $21 million per year.  The findings from every lab in the Department of Immunology influence how different medical interventions, vaccines and treatments to a wide variety of medical conditions from cancer to autoimmune disease are generated. This research provides the fundamental knowledge and direction for future clinical medicine and human health applications. The Department of Immunology is committed to ensuring immunology is an inclusive science. As part of this, we must invest in creating a diverse population of staff, students, and faculty members. The Administrator reports to the Chair of the Department of Immunology as well as the Associate Dean, Administration and Operations of the School of Medicine and is the senior administrative representative for the Department.

DUTIES AND RESPONSIBILITIES
Human Resource Management

Continually refine and develop an administrative structure that provides the necessary level of support services needed for the department’s continued success. To that end, the Administrator oversees and supervises all staff HR activities for the department and works in conjunction with the Chair and Chair’s assistant to manage faculty affairs.

Immunology contracts with the SOM’s ABC Shared Services group for payroll and many HR functions.  The Administrator oversees the liaison with ABC Shared Services.

Financial and Research Management
Manage and monitor an annual department budget of $28 million. To successfully accomplish this, the Administrator:

Supervises the fiscal management of financial resources (e.g., state funds, grants and contracts, and gift accounts) for the department, including financial planning, budgeting, and accounting functions of the academic and research components.

Establishes the department’s financial management policies in compliance with all applicable regulations.

Responsible for oversight of all departmental research administration and the team handling this scope of work. This oversight includes supporting development of research portfolios, providing department-level input on grant and contract proposal budgets, and supporting service agreements for department faculty.

Immunology contracts with SOM’s ABC Shared Services Pre-Award group to manage the preparation and submission of award proposals.

Operations, IT and Risk Management

Develop a functional space plan for the department.

Coordinate the support services necessary to ensure the operation of the department’s facilities.

Manage contracted IT support.

Collect, analyze and report on data as requested to evaluate current or proposed activities.

Maintain relationships with internal UW, and external entities as related to department functions.

Lead the department’s implementation of changes to financial and operating systems.

Manage and mitigate risk and promote compliance in accordance with the requirements of UW, SOM, regulatory bodies, and funding entities.

MINIMUM REQUIREMENTS
This position requires a Bachelor’s degree in business administration, public administration, healthcare administration, or related field plus at least five years of relevant experience

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration

ADDITIONAL REQUIREMENTS 

Management-level administrative experience, preferably in a research institution environment or academic medical center.

Demonstrated competence in financial operations, business planning, financial analysis, and strategic planning.

Supervisory and office management experience.

Demonstrated experience working with large, highly structured personnel systems.

Proven leadership, communication, team building and problem-solving skills.

Demonstrated ability to address complex and sensitive administrative issues with diplomacy and effectiveness.

Functional understanding of research grant administration.

Proficiency in Excel with experience working with interactive Excel workbooks and proficient with formulas and data manipulation.

DESIRED QUALIFICATIONS

Master’s degree in business administration, public administration, healthcare administration, or related field.

Experience in a medical school, research institute or university setting.

Experience with Continuous Process Improvement.

Experience in using software to perform sophisticated financial analyses.

Application Process:   The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.