The Assistant Director for Finance and Planning is responsible for managing the financial operations of the Dean's Office in the School of Engineering and Applied Science (SEAS). This position works closely with SEAS leadership to best utilize the school's financial resources to further its mission of teaching and research. Additionally, the Assistant Director contributes to administrative operations, manages school-wide data analysis, and serves as a key leader in the school for financial processes and compliance. Reporting to the Director for Administration, Finance and Planning, this position requires a detail-oriented professional with exceptional judgment and discretion, clear and consise communication skills, and deep analytical abilities.
Financial management, analysis and compliance: - Responsible for consistent oversight of all financial transactions within the Dean's Office to ensure appropriate usage of funds given donor restrictions and intended purposes - Manage a complex budget with multiple revenue sources including University administrative funds, endowments, and term gifts - Oversee annual budgetting process for all groups within the Dean's Office and lead the year-end financial close process - Serve as a financial resource for all engineering departments and work closely with various campus partners on financial policies and procedures to ensure compliance and best practices - Draft financial correspondence on behalf of the Dean and Vice Dean
Financial allocation: - Ensure accurate allocation and tracking of funds to support discretionary expenses, innovation research grants, faculty start-up and retention packages, undergraduate lab improvements, capital project renovations, and thesis research, among others - Work closely with the Vice Dean on start-up packages for authorized faculty searches, faculty retention packages, and cost share commitments for sponsored research to ensure school-wide equity - Oversee annual administrative budgets for all departments and centers/institutes within the school - Track the usage and running balance of cost recovery centers in the Dean's Office including Stockroom, Machine Shop, and Robotics Lab
Metrics/Data analysis: - Compile course evaluations school-wide each semester - Review and reconcile Full Time Equivalent (FTE) allocations for the Dean's Office - Compile annual sponsored research expenditure figures school-wide - Analyze data and track metrics on SEAS students, faculty, post-docs, and more
Administrative oversight: - Manage one staff member, a financial coordinator, who provides daily financial system inputs, manages vendor relationships, and ensures accurate financial reporting - Assist with administrative operations for the Dean's Office under the direction of the Director for Administration, Finance and Planning - Evaluate staffing levels for services and functions within the school and make recommendations for improvements and unmet needs
Other duties as assigned: - Administer annual faculty awards and Kenan Visiting Professorship in Engineering processes - Direct annual innovation grant process that issues awards to faculty for cutting-edge research; manage proposal request procedure, fund allocation, and annual reporting requirements - Maintain billing system for nitrogen gas usage in faculty labs - Lead and/or participate in special projects and campus committees as assigned
- Bachelor's degree (or equivalent) and 7+ years of relelvant experience
- Advanced computer skills including demonstrated proficiency in financial tools, reports, and Excel - Exceptional analytical and problem solving skills, attention to detail, and ability to think strategically - Experience in budget development, analysis, and process management - Excellent oral and written communication skills including the ability to provide information in a clear and simple manner, prepare and present financial presentations consisely, and exhibit active listening - Strong interpersonal and relationship-building skills - Ability to lead others, serve as a strong manager, and work well both independently and collaboratively with others
Preferred qualifications: - Advanced degree in financial-related field or business administration - Experience with Prime, Concur, Coeus, and Labor Accounting - Understanding of and appreciation of Princeton's culture - Experience in a university setting
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.