GENERAL SUMMARY: Provide general accounting support to all operating Associate Deans and Directors in the University of Chicago Booth School of Business (BSB) Gleacher Center: Executive Education, Conference Center, Executive Program as well as other department managers, and University staff as needed.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Works with London, Hong Kong, and Singapore campus staff, and the local external accounting services providers to ensure that the University has an effective financial oversight structure and accounts reporting regime in place, as well as the ability to provide timely delivery of financial transaction processing.
Maintains the chart of accounts used by both the international accounting services providers and the University FAS system.
Reviews monthly payroll reports for international campuses for approval from the Senior Director of Finance.
Reviews cash disbursement reports from the international accounting services providers for Senior Director of Finance approval.
Prepares monthly entries to record the international campus financial activities in the University FAS system.
Coordinates and monitors the accounting for tuition revenue and student accounts receivable from the international campus programs, working with Bursar’s office and international campus staff to communicate payments and resolve issues as they arise.
Coordinates and monitors the accounting for donations received in international campus bank accounts, working with the Advancement offices and international campus staff to communicate payments and resolve issues as they arise.
Communicates University paid expenses on behalf of the international campus to the local accounting service provider every month.
Monitors and compares the FAS balances for international campuses to reports from the international campus accounting services providers.
Provides non-Booth University units that conduct activities and/or have staff at the Hong Kong and London campuses with accounting support, including vendor disbursements, payroll, and related monthly transaction reporting, as an integral part of the overall services provided by the local external accounting services providers.
Consolidates financial information for the Executive MBA program from all three campuses and report as needed.
Updates and distributes annual budget templates consolidating the international and domestic executive MBA programs, providing budgeting support to the Chicago EMBA program staff. Maintains consolidating worksheet with budget and forecast revisions and updates when fiscal year-end results are complete.
Ensures that, as a part of the annual fiscal closing of the University’s accounting system, all transactions relevant to transfers, etc., have been processed.
Guides others and acts as a resource on systems of recording costs or other financial and budgetary data.
Performs other related work as needed.
KNOWLEDGE, SKILLS, AND EXPERIENCE:
Bachelor’s degree in accounting or finance.
Master’s degree in accounting or MBA.
A minimum six years of experience in accrual accounting.
Excellent knowledge of Microsoft Word Excel, e-mail, and the internet.
Familiarity with standard business practices and ability to advise the Senior Director of Finance on policies and procedures.
Excellent interpersonal and communications skills, including standard business English, spelling, arithmetic, letter and report format, and forms.
Excellent knowledge of accounting and audit procedures.
Proven ability to organize complex projects, obtain college’s cooperation, work through problems and deliver a clean finished product on time consistently.
Consistently work effectively with diverse constituencies such as staff, faculty, students, accounting firms, and vendors.
This position is currently expected to work a minimum three days per week in the office.
Cover Letter (required)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information, please see the University’s Notice of Nondiscrimination. Academic job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5671 or email ACOppAdministrator@uchicago.edu with their request. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-834-1841 or email email@example.com with their request.
About University of Chicago Booth School of Business
Chicago Booth is the graduate business school of the University of Chicago, a private research university in Chicago, Illinois. Founded in 1898, Chicago Booth is the second-oldest business school in the U.S. and is associated with 10 Nobel laureates in the Economic Sciences, more than any other business school in the world. Chicago Booth is a global business school with a strong, collaborative, and impactful alumni network. Our alumni are leading businesses across the world. At Booth, our mission is to create knowledge with enduring impact, and influence and educate current and future leaders. Leaders like you!