The Kavli Institute for Particle Astrophysics and Cosmology (KIPAC) is a joint research institute of Stanford University and SLAC National Accelerator Laboratory, and the home for astrophysics and cosmology research at Stanford. We are a vibrant community of ~150 people, including faculty, administrative and scientific staff, postdoctoral fellows, and students, who are engaged in answering the biggest questions about how the Universe works. We are committed to discovery-based research, to educating and training a diverse group of scientists, and to sharing the wonder of the Universe with the public. In realizing our mission, our staff are critical to supporting our organization's goals and enabling Stanford faculty and students to accomplish their mission of conducting cutting-edge research and educating the next generation of scientists.
We create a hub of innovation through the power of diversity of disciplines and people.
We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community.
We promote a culture of belonging, equity, and safety.
We embed these values in excellence of education, research, and operation.
KIPAC seeks a self-motivated, team oriented, and experienced person to provide complex financial analysis in support of the Institute. This work includes activities such as year-end close, managing the budget process, conducting highly complex financial analysis, improving and updating financial models, developing insightful financial reports, and providing expert financial support to KIPAC's directors and programs.
The candidate must have strong analytical and data modeling skills, including the ability to translate data into useful information. The ability to multitask while maintaining attention to detail and communicating across a diverse academic community are essential.
Create Month-End and Year-End close process for KIPAC, including burn rate analyses; troubleshooting issues as needed; review financial data monthly to ensure that expenses are booked in Oracle as they are incurred; prepare journal entries as necessary to ensure that expenses and revenues are booked to correct accounts; complete balance sheet and fund statement reconciliation.
Complete monthly variance reporting and analyses, including preparation of consolidated reports for KIPAC programs and outreach efforts, in addition to unit-level financial reports.
Lead meetings with KIPAC Leadership to discuss reports and assist with understanding and operationalizing of the financial information. Identify areas of concern. Identify, analyze, report on, and discuss trends and variances for various KIPAC programs.
Perform and design adhoc analyses of large complex data sets: reconcile complex accounts. Identify and resolve complex issues which may span multiple areas.
Construct and assemble data for budgeting and decision making; develop conclusions, and present high-level summary of recommendations. May develop annual budget for individual department/unit.
Conduct analysis and resolution, and recognize exceptions. Participate in developing solutions that may require policy changes or the development of new processes; maintain broader organizational perspective in decision making.
Execute internal control programs established by management, research new regulations, and recommend and implement approved changes. May manage compliance program for area of responsibility, and create complex compliance reports.
Develop reports and presentations of complex financial data and metrics for management and third parties.
Participate as a member of a project team; support new initiatives. Make decisions determining approach to managing and completing processes.
Contribute to unit and organization strategy; assist in the development of change management plans and materials as needed.
Develop and maintain desktop procedures and process documentation for area of responsibility.
Define requirements, develop and implement complex test cases, perform system testing and analyze results.
Participate in critical analysis of existing systems and processes, and identify opportunities for process improvement.
Provide consulting advice to client group(s); serve as a resource on matters that require specific technical, financial, or subject matter expertise; support negotiations with external partners.
May supervise, train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.
Education & Experience:
Bachelor's degree and four years of relevant experience or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.
Demonstrated knowledge of financial systems; internet and computer literacy.
Knowledge of Generally Accepted Accounting Principles (GAAP).
Strong communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences and client groups.
Demonstrated project management skills and ability to contribute to or lead part of a multi-functional team.
Experience working in a university environment.
Demonstrated knowledge of, and experience with, ERP systems, preferably Oracle, with proven ability to apply knowledge to understand new systems and processes.
Attention to detail, accuracy, and the ability to prioritize multiple tasks to meet deadlines and customer service response standards.
Proven ability to apply knowledge to analyze and interpret business policies and external regulations and translate them into compliant and efficient accounting processes.
Ability to observe trends in data, recommending and helping to implement solutions to increase efficiency, effectiveness, and accuracy of data.
Strong customer-oriented approach to managing work.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
May work extended hours during peak business cycles.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The expected pay range for this position is $86,000 to $115,00 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?