Careers

Job Description:

• Handles award notifications for outgoing awards and oversee the process of funds transfers.
• Maintains processes for efficient grant management of outgoing awards.
• Maintains records and process transactions within grant management systems and correspond with external program stakeholders and awardees.
• Creatively solves unorthodox grant and research management questions as they arise.
• Supports efforts to coordinate with research and administrative staff on pre-award proposal submissions and grant modifications.
• Assists, as needed, with financial duties in coordination with the Associate Director of Finance, including: preparing and submitting financial transactions through university systems (e.g., BuySite, GEMS, etc.); assisting staff with university systems (e.g., Workday, AURA, etc.).
• Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies.
• Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Prepares financial and/or administrative reports.
• Performs other related work as needed.

Preferred Qualifications
 

Education:

• High School Diploma.
• Associate degree in finance, accounting or related discipline.

Technical Skills or Knowledge:

• Strong oral and written communication skills.
• Ability to stay organized on multiple projects simultaneously.
• Curiosity and interest in climate change, biosecurity (including pandemic preparedness).
• Project management skills: Ability to plan tasks for teams, monitor progress, make corrections to plans.
• Team player with good problem-solving and time management skills.
• Excellent interpersonal skills as well as written and oral communication skills.
• Work under pressure and meet deadlines.

Preferred Competencies

• Project management skills: Ability to plan tasks for teams, monitor progress, make corrections to plans.
• Contracting and grant management experience.
• Team player with good problem solving and time management skills.
• Ability to work under pressure and meet deadlines.
• Strategic thinking and analytical skills.
• Great organizational skills.
• Ability to ensure compliance  

Working Conditions

• Perform tasks mostly indoors in an office setting.
• Work independently for periods of eight (8) hours or more.

Application Documents

• Resume/CV (required)
• Cover Letter (required)
• Three Professional References Contact Information (required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

About University of Chicago (UC)

One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.

Connections working at University of Chicago (UC)