Careers

Summary

The VP of Finance and Administration serves as a strategic partner and advisor to the CEO and key stakeholders, with primary responsibility for leading fiscal planning, compliance, reporting and assessment functions of the Agency in accordance with generally accepted accounting principles. Provides accurate financial analysis, reporting, and cash flow projections. Coordinates accounts receivable/payable, bank reconciliations, financial closing activities, grant administration, and audits. Oversees the Agency’s insurance program, facilities, and real estate. Manages the Agency’s accounting/finance, operations/business, and IT staff.

Position Responsibilities:

Business Strategy

• With the leadership team, build conditions and execute a strategy for growth and continued leadership in the social service sector 
• Provide leadership in the development and continuous evaluation of short and long-term strategic financial objectives
• Make recommendations based on extensive, detailed knowledge of the Agency’s fiscal performance and capabilities
• Make risk-informed recommendations about business strategy, operations and activities

Executive Management

• As a member of the executive team, drive the vision, values and culture across all areas of the Agency
• Engage the executive/finance committee of the board of directors and the Head Start Policy Council to develop medium-, and long-term financial plans and projections
• Establish and maintain strong relationships with senior managers, identifying needs, providing guidance and seeking a full range of business solutions
• Participate and collaborate in decision-making on strategic initiatives, program and service offerings, the development of the operating model and policy initiatives
• Represent the Agency, establish credibility, and build a trusted relationship with stakeholders, including employees, board of directors, financial institutions, auditors, public officials, vendors, etc.
• Provide leadership in the continued development of a robust planning and budgeting process and performance against budget
• Foster financial literacy/expertise among the management and leadership team and Policy Council members.
• Provide guidance and support for cross-divisional initiatives; act as primary financial advisor on Agency contracts
• Act as key executive in relationships with key advisors and vendors in legal, accounting, insurance, etc.
• Keep abreast of current legal, employment, and funding regulations related to the Agency and its programs

Financial Planning and Business Analysis

• Oversee and verify regular financial reports and complete analysis of financial results including operating and capital budgets, providing guidance and recommendations
• Develop reliable cash flow projections and reporting processes, making recommendations that ensure the availability of funds as needed to meet operating and strategic needs
• Develop and maintain forward-looking, predictive models, and activity-based financial analyses to provide insight into the organization’s strategy, operations and business plans

Accounting, Systems and Administration

• Ensure internal financial controls and full compliance with all federal, state, and local regulations regarding operating behavior, GAAP practices, and business transactions
• Maintain a system of accounting records and comprehensive set of controls and budgets to mitigate risk
• Manage Agency accounting/finance staff
• Ensure timeliness, accuracy, and usefulness of financial and management reporting for all stakeholders
• Monitor and control accounts receivable, accounts payable, and payroll processing
• Approve monthly bank reconciliations
• Oversee and review all financial closing activities including month-end, quarter-end and year-end financial statements including general ledger maintenance, balance sheet reconciliations, and corporate/overhead cost allocation
• Coordinate audits and submission of audit reports to agency governing bodies, proper filing of tax returns and ensure legal and regulatory compliance regarding all financial functions and remain up to date on audit best practices and state and federal law regarding relevant operations
• Oversee the Agency’s insurance program

Additional Administrative Responsibilities

• Oversee the planning, maintenance, and management of facilities
• Manage the, Risk Management, and Information Technology functions
• Serve at the discretion of the CEO and in his/her absence may assume those responsibilities as directed
• Oversee the Agency’s real estate affairs, participating as necessary in negotiating mortgages and leases

• Bachelor’s Degree in accounting, business administration or related field
• Minimum 10 years of experience including full responsibility for the financial function of a complex for profit or nonprofit entity

• Experience acting as the primary point of reference for financial matters, with internal and external stakeholders, including board of directors.
• Experience managing and integrating finance and accounting software systems
• Experience in the use of GAAP accounting, fundraising, capital management, and contracts.
• Supervisory experience
• Valid driver’s license for necessary travel

Preferred

• CPA and/or MBA
• 3-5 years’ experience as CFO

• Non-profit accounting experience

• Financial experience in federal contracts and government grants

Knowledge, Skills, and Abilities

• Exceptional intellectual capability and financial acumen
• Knowledge of GAAP accounting
• High ethical standards and professional gravitas
• Computer proficiency and technical aptitude with knowledge of MS Office applications

• Professional capabilities including outstanding verbal, written, and presentation skills

• Excellent analytical and abstract reasoning skills
• Strong interpersonal and organization skills
• Excellent problem-solving, influencing, and negotiation skills

• Ability to manage with a blend of strong, inspired, proactive leadership, emotional maturity, and sense of humor
• Ability to think strategically and build systems and processes required to achieve the Agency’s vision
• Ability to manage multiple priorities in a fast-paced environment
• Ability to understand and accept regional, cultural, religious and economic differences

• Ability to work outside regular business hours to meet Agency needs

About Family Services, Inc.

Family Services works to help children, families and individuals make positive, lasting changes in their lives; strengthen families; build a healthier, more stable community; and build a better future for all of us. We are working to build a better future for us all. Come join our team!

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