The Payroll and Finance Associate is a full-time position reporting directly to the Director of Human Resources. This position’s primary duties are relating to the payroll function but will also work closely with the CFO/COO on financial analysis.
Duties and Responsibilities:
Process semi-monthly payrolls, including transmission and reconciliation, for approximately 500 exempt and non-exempt employees.
Track, analyze, prepare and input payroll data.
Process all payroll related items including, but not limited to, garnishments, third party sick and 403(b) contributions.
Prepare reports through payroll provider, currently Paycom.
Prepare annual payroll calendar indicating deadlines for submissions for payroll processing.
Contact supervisors regarding any questions and/or information needed to process payroll.
Verify and input data from timesheets, substitute forms, transportation, and stipends for additional responsibilities.
Ensure that all payments are properly documented.
Coordinate with HR team to ensure compliance with local, state and federal reporting standards, employment verifications, and/or payroll issues.
Research and resolve payroll related issues and questions.
Ensure W-2’s and 1095’s are completed timely each year.
Ensure all ACA data is accurately tracked and entered timely.
Participate in HR and Finance audits, providing information as requested.
Provide payroll information and reconciliation for Form 990.
Compile school data for benchmarking analytics.
Provide analytical support to the CFO/COO with both financial and operational matters.
Track employee attendance.
As a fiduciary for the school’s retirement plan, contribute as a member of the school’s retirement committee and participate in investment quarterly meetings.
Other duties as assigned.
Bachelor’s Degree in a related field with a minimum of three years related work experience.
Strong organizational skills with high attention to detail.
Knowledge of payroll systems, preferably Paycom.
Experience with computer applications including MS Office [expert in excel] and Gmail.
Strong interpersonal and customer service skills.
Knowledge of school processes and procedures a plus.
In striving to fulfill its mission, The Potomac School seeks many different voices, viewpoints, and backgrounds. We recognize that differences are a source of strength, and we know that everyone is enriched when each person's contributions and perspectives are valued.
The Potomac School is an independent K-12 day school located in McLean, Va. While we are a K-12 school, we are more accurately described as a K through lifetime experience. We nurture the development of our students as unique individuals and as contributing members of a vibrant learning community.
Our school comprises four distinct yet interconnected divisions, joined through a shared mission, integrated curriculum, and deeply rooted communal ties. We enjoy the beauty and natural resources of our 90-acre campus, our athletic fields, woods, streams, and ponds providing a rare and wonderful setting for each student's educational journey.
Mission: At The Potomac School, we believe that intellectual development, love of learning, and strength of character are complementary, and equally essential, educational goals. With a firm commitment to our core values and a rigorous academic program, we prepare students to lead lives of purpose, achievement, and generosity of spirit.