This position provides accounting services for the Office of Academic Clinical Affairs (OACA) Finance group. The OACA Finance team provides leadership in financial management and budget development, financial data analyses, and decision support and reporting systems. We also provide grants management, transaction processing, and support for the shared service and administrative units of the health sciences.
Essential Duties and Responsibilities:
Research/Contract Accounting Support and Analysis (20%): Financial partner over life of grant or contract. Prepare proposal, develop budget and establish accounts. Analyze spending and burn rates on sponsored projects, analyze impact on overall department budgets. Analyze labor distribution and adjust as needed. Forecast future spending. Close grants. Review and approve expenses over $1000 on sponsored research projects. Coordinate semester effort certification for supported faculty. Resolve issues with SPA and SFR. Serve as backup for other AHC Finance research support personnel.
Budgeting (15%): Lead budget process for assigned centers. Analyze historical trends, current operations, operational changes, and revenue streams to prepare preliminary budget for directors. Make recommendations regarding personnel, operations and capital items in budget. Support center directors at budget meetings with Office of the VP for Health Science. Ensure accounting structure will measure budget performance, input budgets into financial system. Coordinate and supervise budget; recommend allocation/reallocation of resources as needed.
Financial Reporting and Reconciliation (40)%: Build periodic financial reports for management and other budget status reports, complex reports on current budget status, budget projections, analysis of historical trends, and month-to-month comparison reporting for assigned center. Provide comprehensive, global financial reports and projections for centers and PI’s on sponsored and non-sponsored funds. Monitor center financial performance. Analyze trends in revenues and expenses; provide tuition revenue analysis and projections. Determine cost/benefit of various operational decisions and options. Distribute reports to Unit Directors and answer any questions that may arise. Reconcile resources and expenses to the ledger, audit for errors, investigate discrepancies, and prepare correcting journal entries. Monitor transactions for compliance and accurate use of account string. Ensure university policies and procedures are followed for all transactions and stay up-to-date on policy changes.
Transactional Activity (20%): Includes preparing entry requests sent to cluster for: journal entries for year-end adjustments, transfer in/transfer out entries, budget journals, prepare ISO uploads, etc. and acting as a resource for interpretation and policy related to transactions.
Other duties as assigned (5%)
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.
All required qualifications must be documented on application materials
Bachelor’s degree in Accounting or related field four years work experience in accounting, which should include journal entry preparation and expense reconciliation or combination of related education and professional work experience to total 8 years.
One year payroll experience
Intermediate level Excel, which should include using formulas, pivot tables, graphs, tables and formatting experience
Ability to work semi-independently to handle many tasks and prioritize appropriately
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.