Posting Number: 06002255 Closing Date: 02/03/2023 Length of Position: 12 months per year Anticipated Start Date: May 1, 2023 Position Type/Employee Class: Administrative FTE: 1.0 FTE Salary Level: Administrative Salary Level 36 Starting Pay Range $135,000 - $155,000 plus exceptional benefit package Hours per Week: 40 hr/wk Work Schedule: Typically 8:00am - 5:00pm Days of the Week: Typically Monday - Friday
Job Summary/Purpose: The Vice President of Finance and Operations reports to the President and is a member of the President's Senior Leadership (Executive) Team. As the Chief Finance and Operations Officer at the College, the Vice President is responsible for the overall vision and direction of the Finance and Operations Division, including strategic planning, management, evaluation, and continuous improvement of Fiscal Services, Campus Services, Auxiliary Services, and Procurement/Contracts/Risk Management. The VPFO advocates for the Division. The VPFO also employs a college wide perspective when making decisions and addressing issues, policies and processes. The VPFO is responsible for organizing, developing, and administering the comprehensive financial and operating services of the College to achieve its mission, while maintaining the strong budget position. The VPFO ensures that the College is effective in its use of resources to reach institutional goals and that services optimally support student learning and success. The VPFO oversees an annual College budget of approximately $113 million. The VPFO provides leadership for budget development and planning, resource allocation, fiscal services, procurement, facilities management and planning, auxiliary services, contracts, and risk management across the College's four campuses, as well as the College's real estate portfolio. Please visit this website to learn more about this position and the College: https://www.cocc.edu/departments/human-resources/employment/vpfo.aspx
Additional Employee Benefits: Comprehensive medical, vision, and dental insurance plans· Tuition Waiver for degree-related and personal enrichment/development courses for Employees, Spouses, Domestic Partners, and children up to 25 years of age Generous monthly vacation and sick leave accruals 10 paid holidays a year, plus a paid full week off during Winter Break. Use of all College recreation facilities in Mazama Gym at no cost A staff wellness program that offers a variety of activities and health resources PERS (Public Employee Retirement System) eligibility 20% Discount at COCC Bookstore Engaging workplace culture with a mission to serve students and our community COCC is a qualifying employer for the Public Service Loan Forgiveness (PSLF) Program
Terms of Employment: This is a 12-month exempt position at pay level 36 in the Administrative salary schedule. Requires flexible work schedule, which may include evenings and/or weekends as well as travel throughout the district. Requires the provision of official transcripts upon hire. COCC employees must work and reside in the state of Oregon at the time their work is being performed. The College is NOT able to support Visa applications for this position. Applicants must already be eligible to work in the United States to be considered for this position. Upon hire, must pass criminal and/or driving history; only information relevant to the position will be considered. Effective Monday, April 18, 2022, COCC implemented a COVID-19 vaccination requirement for all employees. Upon hire, new employees will receive an email with instructions outlining how to upload proof of full COVID-19 vaccination or request a medical or religious exception.
Essential Functions: College Leadership Participate as a forward-thinking, strategic, energetic member of the President's Senior Leadership Team. Participate in high-level decision-making discussions and short-term and long-term planning for the College. Establish the expectations, goals, service standards, and performance expectations for the staff within the areas of oversight. Develop and supervise the following positions - Director of Fiscal Services, Director of Campus Services, Director of Auxiliary Services, Director of Contracts and Risk Management, and an Administrative Assistant-through coaching, mentorship, and facilitating and supporting professional development. Represent the College in the community via board service, sharing of expertise, and maintaining external visibility. Ensure the development of effective and timely financial and operating reports for the President, Board of Directors, college constituencies, and federal, state and granting authorities. Serve as lead administrator in support of the Board of Directors' Real Estate Committee, including communications with the President, Board, and College community. Serve as the College's Chief Ethics Officer, staying informed about and communicating State of Oregon ethics laws and ensuring regular training for employees. Assume other duties and responsibilities as directed by the President.
Fiscal Leadership Lead the Senior Leadership Team through the annual development of the College's budget. Coordinate and communicate the college-wide budget process to engage stakeholders with area budget proposal development. Ensure college-wide communication regarding the budget process, deadlines, and other information. Consult with the President regarding the nature and content of the budget to be presented to the College's Board of Directors and Budget Committee. In coordination with the Director of Fiscal Services, plan, manage and implement the accounting and budgeting program for all receipts and expenditures of College funds. Support collective bargaining efforts for the College, including fiscal analysis on behalf of the College. In coordination with the Director of Auxiliary Services, provide direction, long-term planning and oversight of the bookstore, food service, printing and mail services. In coordination with the Director of Contracts and Risk Management, oversee the bidding, purchasing, and contracting activities of the College. Also, ensure compliance with state and federal, Board of Directors, and College requirements, policies, and procedures.
Operational Leadership In coordination with the Campus Services department director and coordinators, provide direction, long-term planning, and oversight for the Campus Services Department, including Building Maintenance, including ADA facilities compliance Grounds Custodial Deferred Maintenance Sustainability In coordination with the Director of Contracts and Risk Management, provide direction, long-term planning and oversight of the College's risk management activities. Collaborate with Campus Public Safety on critical safety systems, such as fire suppression, and work with CPS to ensure the College meets all relevant safety standards. Collaborate with Student Affairs staff on Wickiup Residence Hall budget planning. Serve as a principal reviewer and signatory for the College in all business contract transactions. Knowledge, Skills and Abilities: Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies. The incumbent must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The incumbent must be able to communicate effectively, both orally and in writing, using the English language with or without the use of an interpreter. Requires knowledge of standard public financial procedures and fund accounting; automated accounting and reporting systems; state and federal regulations, procedures and guidelines including Sarbanes-Oxley legislation. Must have proven skills in treasury and cash management; strategic thinking, planning and financial forecasting; formulating budget/finance policy and developing/implementing new strategies and procedures. Skills in leadership, management, and supervision. Demonstrated leadership style that reflects modern management practices, communication strategies, and training modalities, and promote diversity in the workplace. Must have excellent interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse environment; excellent communication, both written and verbal; meeting facilitation; and conflict resolution. Must understand and be committed to the College's mission. Must be able to manage and lead in a complex, fiscally challenging and rapidly changing environment. Must be able to lead, manage, develop and evaluate staff; develop effective teams and to foster a cooperative/collaborative work environment; interpret legislation and determine fiscal impact on the College. Must be able to make cogent and competent presentations to the Board of Directors, legislative bodies and other external constituencies about financial and operational matters. Must be able to effectively coordinate and communicate with city, county, state agencies and other higher education institutions on fiscal and operational matters impacting public entities. Ability to work cooperatively with diverse constituencies and create and inclusive workplace. A demonstrated record of collaboration with colleagues, staff, business and community partners, and bargaining groups. Commitment to access, equity, and inclusion for under-represented, under-served and marginalized populations.
Physical Demands and Other Ergonomic Requirements: All individuals are required to be able to perform essential functions without significant risk of injury or to otherwise demonstrate or explain how they can perform the essential functions listed above.
Equal Employment Opportunity (EEO) Statement The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211. This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3. In support of COCC's EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting.
Minimum Qualifications: Bachelor's Degree from an accredited institution in Business Administration, Management, Finance, Accounting, or a related field. Seven (7) years of increasingly responsible multi-fund management, senior-level leadership experience, including responsibility for fiscal control and other general management functions. Seven (7) years of leadership in the development, analysis, and implementation of effective and fiscally sustainable budget and administrative/operational strategies. The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify by responding to the supplemental question presented during the application process.
Preferred Qualifications: Master's Degree in one of the fields noted above or a closely related one. Community college or other higher education experience strongly preferred. Experience advising and working in collaboration with boards. Experience working with facilities management, bond expenditures, and capital programs. Experience working with technology innovation as a means to improve work processes. Experience working with sustainable practices. Certifications: CPA, CMA or CPFO strongly preferred.
Special Instructions to Applicants: Finalists selected to interview may be required to provide a candidate presentation to the College campus community or complete a skills demonstration.
Note that you will be required to upload/create the required documents indicated in this posting at the time you apply. Unofficial transcripts are acceptable at application. It is the responsibility of the applicant to upload all required documents, including transcript(s). If you have questions please contact Human Resources at 541-383-7216.
Is a Criminal History Check required? Yes Is a Credit History Check Required? Yes Open Until Filled No