Assists the Director of Finance & Administration in the overall management and administrative direction of all aspects of the ARC/OSRF.
Manage the day-to-day activities of the Accountant and Sr. Business Support assistant, which include but not limited to: Accounts Payable, Accounts Receivable, Recharging/Invoicing, Purchasing, Financial Analysis, Various administrative tasks.
Understand NIH rules and regulations regarding recharge rates. Work closely with the Senior Data Analytics & Reporting Analyst to ensure compliance in the core facilities.
Provide back-up support for rate calculations, understand how the rate worksheet functions and have the ability to step in when necessary.
Responsible for quarterly variance analysis for 18 core facilities and coordinating quarterly or bi-annually meetings with the cores, reviewing financial information, and discussing any scientific needs or updates.
Conduct regular in-person check-ins with the core facility directors, ensuring operational needs are being met. Coordinate with the operations team as needed.
Works with the DFA and the Senior Data Analytics & Reporting Analyst in the creation and management of the annual ARC/OSRF budget and monthly forecast. Lead monthly meetings with the Associate Dean for Research Resources reviewing financial results.
Work closely with the Senior Data Analytics & Reporting Analyst to be a back-up for updating the SQL database and the in-house reporting data pipeline.
Assist with the preparation of various presentations, collecting and analyzing applicable data, summarizing and formatting for presentation to Executive Leadership.
Embrace the E4 Leadership Principles (Engage, Evolve, Excel, Equality) and continually strive for process improvement; engage in E4L events throughout the ARC and OSRF.
Provide guidance and mentoring to direct reports, working with them to expand their knowledge and skills to help them progress in their careers.
Help lead the implementation of a new OSRF core management system, helping with training and change management for OSRF Directors, administrators, and other users of the system.
Assist the DFA and the Director of Strategic Operations with HR functions, including creating Pay and Position Control Committee (PPCC) documents, communicating HR information to the cores/ARC staff, and being a resource for staff to ask HR related questions.
Works independently to maintain and support the planning and execution of financial strategy.
Uses best practices and in-depth financial knowledge to assist in the preparation of annual budgets. Works with minimal guidance to provide analytical support for complex budget projects. Examines past budgets and researches economic and financial developments that affect spending.
Reviews estimated expenditures. Develops expenditure projections and periodic budget variance reports. Prepares forecasts as well as analyses.
Acts as a resource for team members, solves complex problems. Explains complex and sensitive information.
Performs other related work as needed.
Â Bachelors' or Master's degree in Accounting or Finance.
7+ years of experience in an administrative, operations or finance role.
Experience working within a scientific setting or strong understanding of biological sciences.
Experience supervising/managing employees.
Experience creating, querying, and modifying SQL databases.
Experience developing data visualizations and dashboards using Tableau or PowerBI.
Familiarity with python programming and writing basic scripts to automate data pipeline(s).
Excellent written and verbal communication skills, including the ability to communicate financial information to a non-financial oriented audience.
Excellent organizational and customer service skills.
Ability to summarize detailed issues in a concise and structured manner.
Ability to work independently and with a team.
Excellent computer skills (particularly Microsoft Excel, PowerPoint, and Power BI).
Ability to work under pressure, manage competing time-sensitive deadlines and priorities in a fast-paced environment.
Must demonstrate ability to work on more than one project at one time.
Capacity to handle multiple tasks in a short amount of time.
Must be detailed and organized and respect confidentiality.
Ability to respond to e-mails from customers in a timely manner.
Ability to work independently and be proactive when necessary.
Required to stand and/or sit for prolonged periods of time.
Ability to use standard office equipment.
May require substantial walking between facilities and cores.
Cover Letter (preferred)
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