The Division of Oncology, within Stanford University Department of Medicine, is seeking an Assistant Division Manager (ADM) Finance and Research to provide leadership for financial and research operations. The Division of Oncology is one of the largest academic and clinical units within the Department of Medicine. The ADM organizes and manages all financial and research operations consistent with standards of performance that ensure University, School, SHC, and department business standards and objectives are met. The ADM will work closely with an exceptional group of faculty and staff in a dynamic work environment.
The ADM will be responsible for providing finance guidance, advise on best practices, and management of nearly 500 individual accounts with over 300 sponsored accounts including both NIH grants, contracts, and clinical trials; over 90 designated accounts; and over 185 gift accounts. They will collaborate and advise the Division Manger on all finance and research matters including staff recruitment, post-award management, gifts and endowments, and basic science research administration. They will manage, develop, and mentor the Division's finance team.
The team currently includes four research associates and one accountant to support the financial operations for the division with a projected increase in staff over the next year. This includes interviewing candidates, hiring, onboarding, determining workload, training, guiding path of development, and overseeing the day-to-day duties of these positions.
Duties include:
Manage the work of other employees, make hiring decisions, provide coaching and mentoring, manage performance, contribute to succession planning within area of responsibility.
Establish overall objectives or direction for a unit, project, or operational area. Plan, direct, and monitor all budgets for areas of responsibility, and manage business operation and administration of a functional unit or area; may lead a team in providing post award sponsored research administration and services.
Identify and resolve complex issues which may span multiple areas, apply ingenuity and creativity to problem analysis and resolution.
Oversee report preparation and analysis requiring the consolidation of multiple, complex financial and statistical data points.
Communicate financial policies and procedures; ensure accuracy, completeness, and timeliness for management financial processes and reports.
Collaborate with other colleagues on cross functional projects; contribute to solutions that may affect policy changes or the development of new controls or processes.
Participate in critical analysis of existing systems, policies, and procedures; recommend and implement approved solutions.
Contribute to projects in work area or unit; make decisions determining approach to managing and completing processes.
Represent the unit within the functional unit or school and to external constituencies.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
DESIRED QUALIFICATIONS:
Master's degree in finance, accounting, or MBA.
Experience in academic finance preferred, including grants management and clinical trials contract awards.
Knowledge of Stanford financial systems, rules, and procedures preferred.
Prior experience developing and establishing processes to enable proper financial management and compliance.
Ability to think strategically, be proactive and anticipate change.
Demonstrated ability to manage and develop staff.
Completion of Cardinal Curriculum level I and II.
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and six years relevant experience or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Advanced knowledge of Microsoft Office Suite.
Knowledge of Oracle or other business financial systems.
Solid understanding of financial principles.
Advanced oral and written communication skills.
Ability to clearly and effectively present information to internal and external audiences, and all levels of management.
Strong analytical skills to review and analyze complex financial information.
Strong leadership and management skills with previous experience managing people, delegating workload and providing direction/corrections as necessary.
Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
Demonstrated competency in project management of a high volume of work, some of which is cyclical.
If managing sponsored projects, ability to manage post and pre award administration for sponsored projects within his/her unit. Knowledge and fluency of governmental regulations and completion of Cardinal Curriculum level I and II.
Knowledge of procurement needs, including sole- sourcing, cost analyses, vendor requirements, and small business reporting.
Demonstrated experience working successfully with PIs, their administrative staff, and the office of sponsored research and external sponsors.
Demonstrated success in performing meticulous, high quality and compliant work.
Ability to interpret complex research and fiscal policies, assimilate information from a wide range of resources and act like a mentor and resource to others.
PHYSICAL REQUIREMENTS:
Constantly sitting.
Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORKING CONDITIONS:
Routine extended working hours during peak cycles; travel to school/unit sites across university.
WORKING STANDARDS:
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu/.
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