Clinical Research Finance Specialist (Remote Opportunity)
Location: Stanford, California
Internal Number: 97431
The Division of Nephrology,is a rapidly growing division in the Department of Medicine at Stanford. Through its tripartite mission spanning research, education, and patient care, the division's work supports the understanding and treatment of kidney disease here in the Bay Area and around the world. We are committed to a collaborative and supportive work atmosphere that values and provides opportunities for professional development and participation at the Department, School, and University levels
In partnership with the School of Medicine's Research Management Group for pre-award activity and the Office of Sponsored Research for post-award management, the Nephrology Finance Team partners with faculty, clinical fellows, postdoc and research staff to oversee a portfolio of peer-reviewed grants, cooperative agreements, subawards, industry sponsored clinical trials, institutional training grants and individual fellowships. Currently, our 30+ faculty have extramural research support across 30 unique sponsors or subcontracting parties and 50+ awards with an annual spend nearing $7M. This is an exciting time to join Stanford Med-Nephrology as the team is restructured and expanded to support our growing needs and strategic direction.
What You'll Do
Under the supervision of the division's Finance Manager, the Clinical Research Finance Specialist (Accountant 2) will perform moderately complex accounting activities and functions, including financial transaction approvals for a given portfolio, expenditure reconciliation and quarterly certification, revenue reporting/accounting, salary distribution and journal entries. The specialist will regularly engage assigned faculty and research staff to monitor and project on active awards and plan for future proposals.
The Research Finance Specialist, in close coordination with the divisions team of (6) clinical research coordinators to develop deeper clinical trial budgeting acumen, improve clinical trial invoicing and accounts receivable (A/R) workflow and manage post-award compliance and budget adherence. Assigned portfolios will include projects that do not fit squarely in the realm of clinical trial research so a broader research administration background is desired and/or will be cultivated.
The Research Specialist will work in a fast-paced environment and is expected to navigate changing priorities with a high degree of discretion and sensitivity under minimum supervision. The successful candidate will work as part of a collaborative team, engaging in cross-training and providing backup coverage when necessary.
This position is open to hybrid or remote work with 2-3 campus visits per year to participate in planning and team-building events.
Who You Are
The ideal candidate possesses a passion for making meaningful change, building and improving processes to make coworkers and partners' experiences more efficient and seamless, and is ready to work in an openly collaborative work environment.
You are an experienced self-starter. You are keen to try ambitious ideas to design and improve systems and processes that affect our team. You have a history of identifying problems and barriers to successful work, and you take initiative to propose solutions. Your solutions are practical, and you plan for execution.
You have a track record of analyzing problems, extracting insights from different types of data, identifying and structuring key issues, and simplifying the approach to solving them.
A willingness and ability to learn new systems quickly is central to our culture of continuous learning. You have a track record of seeking, learning from and providing feedback. You can quickly pivot based on operational needs, and have demonstrated a growth mindset and comfort with change. You love improving processes and are comfortable and confident learning new tools, processes and ways of working. You are excited to learn and grow in the entire portfolio of people, finance, and administration, even as you deepen your existing core areas of interest/experience/specialization.
You are an effective communicator. You have experience communicating in writing, documenting complicated processes in ways non-experts can understand, and clearly explaining the reason behind any changes to policy or procedure. You are capable of communicating effectively and compassionately both verbally and in writing to understand and advocate for competing needs, inquire about workarounds, and influence and persuade people.
Nocandidate will meet every desired qualifications. If you may be a good fit, we encourage you to apply.
Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
Develop and communicate reports supporting project status; create effective forecasting and decision aides.
Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.
Understand, apply, and advise on university and government policies for projects.
Run and analyze financial reports, often from multiple systems; prepare management information reports.
Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.
Participate in and contribute to process improvements. Lead other staff in group projects
May participate as a mentor and provide cross-training as needed.
Construct and assemble data for budgeting, forecasting, and decision making; develop conclusions, and present high level summary of recommendations. Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Experience managing sponsored research at Stanford or another academic institution especially clinical trial management
Proficiency with Stanford data systems (i.e. OBI, SeRA, Oracle, etc.)
Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
EDUCATION & EXPERIENCE (REQUIRED)
Bachelor's degree plus four years of applicable experience, or combination of education and relevant work experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Basic knowledge of governmental regulations.
Ability to understand, interpret, and communicate policies and procedures.
Excellent oral, written, and communication skills.
Intermediate proficiency in business applications, such as Microsoft Office; intermediate Excel skills.
Demonstrated knowledge of and experience with accounting systems and the internet; computer literacy.
Understanding of and ability to apply accounting skills and concepts.
Knowledge of Generally Accepted Accounting Principles.
Demonstrated communication skills, including the ability to clearly and effectively communicate information to internal audiences and client groups.
Demonstrated project management skills and ability to contribute as part of a project team.
Ability to complete Cardinal Curriculum I and II within first year in role.
CERTIFICATIONS & LICENSES:
Cardinal Curriculum I and II must be completed to remain in this position.
Constantly perform desk-based computer tasks.
Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
Occasionally write by hand, twist, bend, stoop and squat.
Rarely stand, walk, reach or work above shoulders and use a telephone.
Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
Rarely lift, carry, push and pull objects weighing 11-20 pounds.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
May work extended hours during peak business cycles.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
This remote role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $79,000 to $108,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
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