Under the direction of the Associate Dean, Business Services, School of Education, this role will provide leadership for and management of internal budget, financial planning and analysis, and budget reporting for the School of Education (SOE) and its respective revenue and non-revenue generating units.
Position Specific Responsibilities/Accountabilities:
Manages the SOE's internal budget planning, analysis and communication process, as specified in the SOE Annual Budget Cycle Document. To include: planning, analysis, communication and collaboration with various parties across the course of the calendar year to ensure the SOE budget process is in alignment with the University's as well as best business practices.
Identify and implement business process improvements.
Support SOE budget communications, both internally and between the SOE and various university departments.
Collaborate with the Associate Dean, Business Services and SOE Dean in organizing and implementing the School Budget Advisory Meetings four times per year, in an effort to educate SOE personnel about the SOE budget, budget model and budget process, and provide an opportunity for shared engagement and planning.
Present budget updates and projections to the SOE leaders, faculty and staff on a predetermined schedule.
Provide written communications that update SOE leadership, faculty and staff about the SOE budget, budget model and budget process on a predetermined schedule.
Manage faculty and staff budgetary inquiries, providing timely and factual responses to questions that the SOE is in a position to address, given data and policy limitations.
Collaborate with Provost's Budget and Planning staff, including:
Collaborate in the development of the SOE budget, including research, forecasting, and analysis as needed during the annual budget process.
Collaborate with Provost's Budget and Planning staff and SOE administrators in the development of budget models at the program, department, and school level that support the School of Education's Responsibility Centered Management (RCM) model in a timely fashion.
Analyze SOE financial data and provide preliminary modeling.
Analyze data and report on projections based on actual trends, provide explanations based on monthly variance reports for each cost center, and provide sound business recommendations for variances or adjustments.
Analyze and model academic program financial data including historical vs. current enrollment data, program costs, and various other academic program variables to determine program break-even benchmarks and profitability goals.
Develop partnership program feasibility analyses and models.
Support budgeting and financial planning for SOE grants and gifts, to include:
Continuously work to maximize and optimize use of SOE grant funds, to help offset operating expenditures across the SOE
Coordinate use of SOE Donor gifts/funds to maximize use of scholarship allocations.
Liaison with LMU Post-Award Accounting and SOE Grant Manager to generate quarterly spend reports for all SOE Grant awards.
Manage and maintain budget information associated with faculty contracts (ie - new faculty research grants, in-kind contributions for grant work, course release awards, etc.) and faculty lines.
Support budget planning and provide internal oversight for the SOE and individual SOE Cost Centers, to include:
Oversee School of Education accounts payable/receivables
Draft annual operating budget
Research and analyze spend levels of various academic institutions around the areas of marketing, advertising, travel for faculty research. Recommend, on an annual basis, how to best support SOE departments and Centers with findings.
Develop scalable plan for equitably awarding SOE tuition scholarships as programs and/or partnerships are added to the academic portfolio.
Provide analysis, on annual basis, on how to optimally utilize endowed SOE funds (i.e., scholarship, plant, technology)
Review and track budget change requests and interdepartmental transfers.
Approve annual department budgets within Workday after Office of Budgets and Planning work with all SOE departments and Centers
Assess SOE space planning efforts and build financial feasibility models to help support strategic initiatives.
Provide budgetary policy expertise, including:
Quickly become well versed with University and SOE budget policies and procedures to ensure compliance.
Update financial policies and procedures documents as needed.
Prepare and conduct budget and policy training. Assist in the review and approval of expense reports and payment requests via Workday workflow system.
Provide financial support for salary and hiring decisions, including
Review and approve reconciliation of the annual salary budget and position control process, as developed by the Office of Budgets and Planning
Review and approve part-time faculty requisitions for financial accuracy.
Other duties as assigned or requested.
Loyola Marymount University Expectations:
Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.
Typically a Bachelor's Degree in accounting with corresponding professional experience, or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
Minimum three years finance or accounting experience in progressively responsible positions which have included accounting (A/P, A/R, General Accounting) and quantitative analysis, financial forecasting and budgeting.
Experience with financial software including database functions, and financial analysis programs.
Experience in the Workday database environment is also preferred.
Demonstrated strong quantitative, analytical, report writing and financial modeling skills. Skill in writing concise, logical, and grammatically correct correspondence and reports.
Demonstrated computer competency and advanced knowledge of the MS Office suite of software. Expert level knowledge of MS Excel required (extensive use of VLookup, HLookup, Pivot Tables)
Demonstrated knowledge in the areas of: U.S. Accounting principles and variance reporting.
Exemplary communication skills (both written and oral) evidenced by background in preparing comprehensive reports and executive summaries. Ability to work with Department Chairs and Program Directors to review their budgets.
Excellent customer service and administrative skills.
Demonstrated ability to work independently, use initiative, follow through, and get the job done well and in a timely manner.
Project management skills involving complex variables and project deadlines.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.
COVID Vaccination Requirement
To ensure the safety and well-being of our community Loyola Marymount University requires that all students, faculty and staff are vaccinated or have been approved for a qualifying medical or religious exemption.
Founded in 1911, LMU is a premier Catholic university rooted in the Jesuit and Marymount traditions. Our enrollment includes 5,962 undergraduate, 2,129 graduate and 1,278 law school students. Our 142-acre bluff-top campus is located in West Los Angeles and is among the nation's most beautiful and green campuses.