Careers

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Salary Range: $58,500 - $68,100

Position Summary

The incumbent will be responsible for coordinating all of the day-to-day activities related to procurement and accounts payable functions for the Department of Ophthalmology.

Responsibilities

• Coordinate day-to-day activities related to procurement and accounts payable and ensure compliance with internal and external policies and procedures.
• Create check requests to support accounts payable activities for the department such as honorariums, awards, visa renewals, and other related payments.
• Responsible for submission of vendor ID requests in the purchasing system and follow-up of completion.
• Review of Travel and Business Expense reimbursements.
• Initiate purchasing and lease transactions, and change orders as needed.
• Order general supplies and minor equipment for the different units within the department.
• Identifies and troubleshoots processing delays and provides proactive status update regarding pending transactions.
• Maintain comprehensive financial files.    
• Serves as subject matter expert for all Purchasing and Accounts Payable inquiries.
• Offer assistance to faculty and staff regarding accounts payable and purchasing policies.
• Process journal vouchers/entries as needed.
• Assist with monthly, quarterly, and year-end closings.
• Performs other duties as assigned.

Minimum Qualifications

• Bachelor's degree or equivalent in education, training and experience, plus two years of related experience.  

Preferred Qualifications

• Strong proficiency in Microsoft Office (Word & Excel).
• Bright, competent, organized individual, and self-motivated.
• Ability to multitask in a fast-paced environment.
• Ability to maintain confidentiality of tasks.
• Familiarity with Columbia University Financial systems is a plus.  

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

About Columbia University

Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.

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