As a team member of the business services team; provide financial services to the College of Nursing & Health Innovation (CONHI) and in collaboration with the Director, make appropriate judgments about financial activities in a manner that coincides with university, college, and sponsor policies as they relate to account management, research administration and compliance, college and university reporting, accountability for funds management, and proposal support.
| Financial Processes:
Provide financial and accounting support under the general direction of the Director.
Initiate, process, and route financial transactions in a manner that coincides with university policies as they relate to account management, college reporting, and accountability for funds management; troubleshoot as needed.
Initiate transfers, distribution of income and expense, general error correction, and internal billing e-forms as requested by the Director and approved by the Director.
Stay updated on changes in university policies and procedures as they relate to financial processes.
Provide procurement guidance to faculty, staff, and students as well as all account reconciliations as well as subject matter expert in financial systems to train and collaborate with all members of CONHI in a proactive and service minded approach.
| Review & Reporting:
Work with assigned department(s) in reconciling monthly purchase orders, Pro-Cards, etc. Reconcile assigned accounts for reasonableness, allocability, and allowability; assist with monthly reconciliation of high-risk accounts as needed.
Assist with preparation of financial reports as needed.
Comply with internal financial controls as established by Division of Business Affairs and CONHI.
| Customer Service and Teamwork:
Be fully engaged, collaborative, and respectful while being a fully participating voice of the business services team, working to create and maintain a collaborative, team oriented and supportive environment.
Explain University and CONHI policies and procedures related to financial processes to resolve routine questions and problems escalate questions and problems to the Director or Associate Dean as needed.
Work in partnership with faculty and staff to ensure that established processes are meeting their needs. Initiate eShop orders as directed.
Excellent customer service is a must with a mindset of support and empowerment.
Maintain close working relationships with all CONHI team members, including faculty, management, and staff.
| Equipment and insurance:
Partner and collaborate with CONHI's OIT team members in the annual insurance review to ensure all appropriate equipment (over $10k in value) is recorded and included in the university's insurance policy and ensuring when new equipment comes into the college, asset tags and recording is coordinated and completed.
| Other Responsibilities:
Provide back-up to other team members as needed.
Meet regularly with the Director to define the most efficient and streamlined processes.
Work closely with Finance Team to develop, implement and maintain effective operating procedures that interpret university administrative policies, improve service, and address customer needs.
Be responsive to change and offer and accept assistance, support, and provide feedback to others in a collaborative, cooperative, and team-oriented manner.
Provide the most efficient and streamlined processes for the college.
Work to support the management processes and direction of the Director.
Keep abreast of university finance requirements.
Seek out and attend educational seminars and training; attend meetings as required.
Continuously maintain all required educational and position qualifications to fulfill job requirements. Performs other duties as assigned.
Formal training beyond HS diploma of six months to one year; with two years' accounting experience, proven initiative and problem solving. proven customer service skills and demonstrated ability to communicate and work with a broad range of people. Strong attention to detail with organizational and prioritization skills.
Associates or Bachelor's degree. 3 – 4 years concentrated experience in a financial office setting. Expertise in Excel and other MS systems. Proficient in database management. Familiarity with UTA or other higher education environment.
UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.
With annual research expenditures in excess of $100M, the University of Texas at Arlington is a Carnegie Research-1 “highest research activity” institution committed to life-enhancing discovery, innovative instruction, and caring community engagement. A leading institution in the heart of the thriving North Texas region, UTA nurtures minds within an environment that values excellence, ingenuity, and diversity. With a total global enrollment of over 59,000 in AY 2018-19, UTA is one of the largest institutions in the University of Texas System. Guided by its Strategic Plan Bold Solutions | Global Impact, UTA fosters interdisciplinary research and teaching to enable the sustainable megacity of the future within four broad themes: health and the human condition, sustainable urban communities, global environmental impact, and data-driven discovery. UTA was cited by U.S. News & World Report as having the second lowest average student debt among U.S. universities in 2018. U.S. News & World Report also ranks UTA fourth in the nation for undergraduate diversity. The University is a Hispanic-Serving Institution and is ranked as the top four-year college in Texas for veterans on Military Times’ 2018 Best for Vets list.