The Finance and Operations Coordinator in the Committee on Ethnicity, Migration, Rights (EMR) will manage all logistics for faculty hiring and support, financial operations for the unit (including negotiating with vendors and financial processing for a high volume of events), and annual grant and prize competitions. It will develop and implement processes to coordinate administrative work by faculty, staff, and graduate students. This role requires representing EMR in university-wide administrative and outreach contexts, supervising student and temporary or part-time workers, and supporting program events.
Faculty Coordination and Support: Manage all administrative logistics for faculty searches and hiring processes; consult with faculty on event planning and guest speakers; track faculty research funds and spending; request and hire teaching fellows; arrange and support faculty meetings.
Financial administration: Negotiate with hotels, caterers, and vendors; manage guest visits (honoraria, travel plans, scheduling); research issues related to policy development and ensure EMR's compliance with Harvard/FAS policies; hire and approve student employees, run weekly time reports; manage departmental Pcard; process payments and manage procurement/purchasing; prepare and maintain financial records; monitor and correct financial coding for accurate accounting.
Grant and Prize Administration: Manage all administrative logistics for application and review processes for summer research grants and thesis prize; supervise graduate student and faculty reviewers, holding them to project timelines; represent EMR in the summer funding
5 years of administrative or other relevant experience.
Training or degree in accounting; experience in higher ed administration and/or management.
High financial competency, strong time management and organizational skills, ability to define and structure work for self and others, excellent written and verbal communication skills.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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