Director of Finance (African American Cultural Heritage Action Fund)
National Trust for Historic Preservation
Type: Full Time
PAY & BENEFITS
This is a full-time, exempt level position, eligible for full benefits, including health, dental and life insurance, retirement benefits, and 3+ weeks of vacation, plus sick time and holidays.
The National Trust and its subsidiaries require all staff to show proof of COVID-19 vaccinations and boosters (with limited exceptions for religious or medical reasons).
Hiring Range: $110,000-$115,000 per year
The Director of Finance serves as a liaison between the Finance Division and the African American Cultural Heritage Action Fund (AACHAF), ensuring accurate and timely financial information is provided, as needed, to assist in the day-to-day management of the business and to drive management/business, strategic, and budgetary decisions. This position drives the AACHAF budgeting and financial reporting process, as well as related spend, periodic re-forecasting, financial analytics on program finance, and is the primary point of contact on AACHAF revenue matters, including recommending and implementing ways to improve management, tracking, and allocation of these funds. In addition to oversight of AACHAF restricted cash, this position directs the financial management of all AACHAF grants, from proposal to audit.
We are open to remote candidates for this position.
Prepare and deliver financial reports to the Chief Financial Officer (CFO), Executive Director of the AACHAF, and Executive Team as assigned.
Work with AACHAF and Finance staff to develop project and grant proposal budgets, educate staff on budget and financial planning as well as Trust needs and processes.
Work with Executive Director of the AACHAF and Development to develop, monitor, and report on annual AACHAF revenue goals, including highlighting any potential issues or shortfalls for action by the CFO and Executive Director of the AACHAF in a timely manner.
Track donor reporting requirements and provide financial information formatted for external audiences to Executive Director of the AACHAF and Development.
Monitor performance obligations in AACHAF grant agreements through regular coordination with project managers and escalate revenue- or cash-impacting delays to CFO and Executive Director of the AACHAF.
Work with Grants staff to monitor status of subaward payments and communicate upcoming cash needs to Director of Program Finance & Grants.
Reconcile budgets and anticipated costs with actual resource allocation. Prepare formal monthly narrative on variances for Executive Director of the AACHAF including balance of unbudgeted cash available by restricted purpose.
Prepare working budget adjustments and recommend solutions for improvements in subsequent budgeting cycles.
Work with VP of Finance & Controller on cash-impacting budget adjustments to coordinate and facilitate cash management and short-term investment decisions.
Accurately enter invoices for AACHAF expenses in a timely manner and verify that AACHAF expenditures are charged to the appropriate project and award, comply with Trust and donor guidelines, and comply with the approved project and/or proposal budget.
Ensure that AACHAF-funded personnel activity reporting is submitted in a timely manner.
Prepare monthly AACHAF journal entries for restriction release, revenue recognition, and other monthly close tasks as directed by the Director of Program Finance & Grants.
Monitor, support, and ensure effective life cycle administration, grants budget management, and reporting for AACHAF grants from foundations, federal and state agencies, and other non-profit organizations. Prepare ad-hoc donor financial reporting as required.
Ensure compliance with federal or state regulations and the award terms and conditions of both the prime recipient and subrecipient for any federally- or state-funded grants or subawards, including matching funds. Assist the Grants and Compliance Specialist with financial and compliance reporting and maintain documentation of all efforts.
Design and implement reporting systems and processes for new initiatives as needed, working with the CFO and VP of Finance & Controller to streamline existing systems.
With the Director of Program Finance & Grants, monitor AACHAF restricted cash balances and update related cash forecasts.
Additional duties as assigned.
At least 10 years’ experience with budgeting, financial analysis, and financial reporting.
Advanced analytical skills, problem solving (issue identification and prioritization) skills, communication and presentation skills are essential for this role, plus the ability to exercise sound judgment and make decisions based on accurate and timely analysis.
Advanced project-management, team-management and client-management skills. Ability to achieve results with limited supervision.
Effective presentation skills. Excellent writing, spelling, grammar, and proofreading skills, as well as strong verbal communication and customer service skills. Strong organizational skills. Excellent attention to detail.
Experience successfully managing key stakeholders and relationships. Proven ability to collaborate across departments to implement processes and achieve results. Track record of building and maintaining productive relationships with multiple stakeholders. When working in the office, public contact and ability to work successfully in close proximity to others required. When working off site, ability to work effectively in a remote environment, maintaining productivity and communications to meet deadlines and goals, is required.
Demonstrated success in engaging diverse colleagues and stakeholders. Bi-lingual language skills a plus. Comfortable talking about identities such as race, ethnicity, sexual orientation, class, ability, or gender in plain, specific terms as they relate to the workplace and cultural heritage.
Ability to prioritize, multi-task efficiently and respond to a high volume of ongoing requests in a timely fashion. Ability to adapt and be flexible in a dynamic work environment. Ability to work effectively with frequent interruptions required. Able to handle frequently changing and/or unscheduled tasks with accuracy. Entrepreneurial spirit and skill set a plus.
Proven ability to continually develop skills related to use of rapidly changing technology and communications best practices.
Advanced knowledge of Microsoft Excel required. Familiarity with other software, including Unit4 or standard budget tools a plus.
For more than 70 years, the National Trust for Historic Preservation has led the movement to save America’s historic places. A privately funded nonprofit organization, we work to save America's historic sites; tell the full American story; build stronger communities; and invest in preservation's future.