Job ID: 2022-15886 Type: Full-Time # of Openings: 1 Category: Health Services
The Associate Director of Finance is responsible for the financial management of UHS; making sure that all UHS financial activities comply with University policies and accounting best practices, and ensuring the optimum utilization of the University funds and resources. This position also performs data modelling and financial analysis that supports UHS leadership planning and strategic decision making.
Supervises finance staff.
Conducts annual performance reviews & provides regular feedback to the finance support staff.
Is responsible for creating and maintaining all UHS-specific finance-related policies and procedures.
Fosters and monitors compliance with all University policies related to financial matters.
Develops and implements continuous quality improvements to UHS financial functions.
Supports University initiatives in the financial realm, advocates for system improvements, and serves on relevant committees as needed.
Works with financial colleagues at peer institutions to develop and monitor benchmarks as needed.
Collaborates with UHS colleagues leading central administrative functions such as IT, HR, and SHP.
Communicates in multiple formats to internal and external audiences as needed regarding UHS financial matters.
Administers UHS Budget
Manages UHS $15 million operational and salary budget, and $600K income budget
Analyzes budget trends and status, develops forecast, and makes recommendations to UHS senior leadership regarding budget performance
Utilizes labor accounting to insure correct salary distributions
Manages, monitors, and tracks UHS gifts and endowment income.
Responsible for tracking research related grants and expenses in coordination with ORPA colleagues
Liaise with Shared Services in their provision of PeopleSoft purchasing and other financial support to UHS
Oversee Finance Specialist’s management of inventory control, sales, and the remaining aspects of UHS purchasing
Ensures compliance with all University policies associated with inventory control
Maintains control of four separate inventories housing ~300 items whose FY19 activity encompassed ~$600K in purchases and ~$550K in withdrawals.
Manages accounts receivable function; tracks and performs intermittent audits of UHS cash receivables and income.
Provides regular reports of financial activity to UHS leadership.
Periodically updates fee schedules.
Manages the financial aspects of human resources function for UHS, including systems and processes
Oversees the preparation and submission of all HR forms: those related to hiring, termination, duty time adjustments, leaves, additional pay, salary/job change, and positions.
Directs the administration of the University’s Time & Absence Management System to report hours worked for hourly-paid/biweekly employees and absences for exempt and non-exempt staff.
Enters employees’ yearly salary increases in the Salary Administration Management system (SAM), as instructed by UHS leadership, ensuring that the approved increases are distributed in accordance to the Merit Increase Program.
Prepares reports and provides data analysis to senior management in support of strategic financial initiatives and planning.
Designs, develops and prepares financial models to assist in business planning and strategic decision making.
Manages and supports new organizational initiatives and systems that are related to the budget and finance functions.
Leads, manages and participates in long term projects that improve financial, administrative and reporting systems.
Training & Professional Development
Gains and maintains proficiency in the use of financial, analytical, and other systems relevant to UHS financial management.
Actively seeks and participates in training and professional development opportunities.
Ensures finance staff’s participation in training and professional development programs.
Bachelor’s degree in Business or Accounting or equivalent work experience.
Five or more years of previous experience in a similar position, preferably within a University or health care setting.
Knowledge of sound accounting principles (GAAP).
Ability to translate high-level business problems into actionable analysis and apply financial modeling expertise to derive insights and recommendations.
Advanced and sophisticated Excel skills; High level of expertise with desktop computing tools such as Word and PowerPoint.
Project Management skills.
Be knowledgeable in principles and methodologies (e.g., Plan-Do-Study-Act, Root Cause Analysis, measurement, data collection, and analysis) needed to support and lead Quality Improvement projects and activities and/or willing to attend UHS-based Quality Improvement basic training within first 6-months of hire.
Knowledge of Princeton University financial reporting systems, policies, and procedures
Experience with system applications such as PeopleSoft, Hyperion, and Information Warehouse
Knowledge of Princeton University Human Resources policies as they relate to compensation and benefits
Familiarity with total work systems (such as the Institute for Healthcare Improvement, Accreditation Association for Ambulatory Health Care, and Baldrige National Quality Program); and reviewing and analyzing data.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
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