Careers

Soka University of America is currently seeking qualified candidates for a full-time Assistant to the President and Executive Vice President for Finance and Administration. The Assistant will provide administrative support to the President and Executive Vice President for Finance and Administration.

Candidates should demonstrate responsiveness toward and understanding of diverse student backgrounds, especially with regard to socioeconomic status, race, ethnicity, culture, ability/disability, sexual orientation, and gender identity and have a willingness to facilitate the university’s mission to develop global citizens.

Essential duties include but are not limited to:

• Participate in university-wide projects and committees on behalf of the office of the President and the Executive Vice President for Finance and Administration.
• Prepare for Board of Trustees meetings including all travel logistics, purchase requisitions, meeting discussion materials production, schedules, room reservations, catering, meeting room set-up, etc.
• Liaison between various areas for scholarship and award ceremonies, confirming room reservations and preparing recipient invitations, certificates, trophies, photography, etc.
• Coordinate Makiguchi scholarship disbursements with recipients.
• Coordinate student meetings with President including room reservations, facilities requests, etc.
• Support Soka Global Citizen Award event, travel logistics, event preparation, etc.
• Serve on commencement committee, order commencement regalia for Board members and President, and logistics support for commencement speaker.
• General administrative functions include but are not limited to:
• Workday tasks
• Schedule meetings
• Draft letters, newsletters, words, reports, university-wide emails, and take minutes at meetings
• Prepare presentation materials, correspondence and reports as assigned
• Set up and maintain files (including electronic) of correspondence, records, and other documents
• Develop and maintain budgets
• Order office supplies
• Reserve and set up rooms for events and meetings
• Update university website and portal
• Research
• Manage calendars
• Athenaeum scheduling
• Screen calls and visitors and refer inquires to the appropriate departments
• Greet visitors and host special guests
• Other related duties and projects as assigned

Qualifications:

Education

• Bachelor's degree preferred

Experience

• Relevant administrative work experience preferably in a university environment

Skills

• Excellent oral and written communication skills.
• Experience using Workday preferred.
• High proficiency in personal computer systems utilizing databases, word processing, graphics, spreadsheets, to include MS Word, MS Excel, MS Outlook, and other Microsoft applications.
• Ability to independently write general correspondence and reports.
• Strong skills in proofreading and editing. Must be detail oriented.
• Knowledge of general office practices and procedures.
• Ability to maintain accurate filing system and records.
• Maturity and grace to manage complex relationships and issues.
• Skills in research and information gathering.
• Ability to work accurately with a high level of efficiency.
• Experience in project management.
• Capacity to work well independently and with a team in a high-pressure fast paced environment.
• Bilingual in English and Japanese.
• Ability to handle confidential matters and exercise diplomacy and discretion.
• Ability to maintain multiple priorities, projects and adhere to stringent deadlines.
• Ability to work some nights and weekends.
• Capacity for developing and sustaining effective relationships with administrators, faculty, staff, students, and the community.
• High ethical and professional standards.

Soka University of America offers excellent benefits and salary will be commensurate with qualifications and experience. 

Employment is contingent upon the completion of a successful background check. Soka University requires all employees and students to be fully vaccinated for COVID-19.  If hired, you are required to be fully vaccinated (including booster) for COVID-19 as a condition of your employment at Soka University, except in instances where you have a qualifying medical condition or sincerely held religious belief that is contrary to receiving the vaccine. You will be required to provide your vaccination record on your first day of employment.

Application review will begin immediately. The position will remain open, and applications will be reviewed until the position is filled.

To apply, send a letter of interest, resume, and three professional references.

Please apply on the Interfolio site by clicking on this link:  apply.interfolio.com/116956

Soka University of America is an equal opportunity employer.

Logo

About Soka University of America

Soka University is a private, non-profit, four-year liberal arts college and graduate school located on 103-acres in south Orange County, California in the City of Aliso Viejo. Soka University is nationally ranked in the Top 25 National Liberal Arts Colleges and Top 15 Best Value Colleges by US News & World Report's "Best Colleges 2019." SUA offers an 8:1 student/faculty ratio (average class size 12) and study abroad is included in tuition so that every undergraduate spends a semester living and learning another culture. Proudly founded upon the Buddhist principles of peace, human rights and the sanctity of life, SUA offers a non-sectarian curriculum that is open to top students of all nationalities and beliefs. About 60% of our students come from the US and 40% have come from more than 45 other countries.

Connections working at Soka University of America