Under direct supervision, performs bookkeeping, clerical, and sub professional work of ordinary difficulty and responsibility related to college accounting. Such work may be performed utilizing computers and related technology.
There are two Assignment Levels for this position. All personnel perform related work. This specification describes typical assignments for this position; related duties may be assigned as needed.
ASSIGNMENT LEVEL 1:
As instructed, maintains financial records of contracts, appropriations, allocations, authorizations, and payments and assists in maintaining ledgers of accounts and in performing reconciliations.
As instructed, examines invoices, claims, vouchers, etc.; verifies documents for accuracy by
reviewing supporting data and records and assists in audit functions.
As authorized, receives remittances and payments; makes appropriate disbursements or refunds; keep logs and issues pertinent receipts.
Assists in processing invoices, vouchers, claims, statements, bills, etc.
Perform various calculations and computations, as directed.
Perform other related duties, such as generating reports and producing checks and other financial documents, as required.
ASSIGNMENT LEVEL 1A:
This assignment level is only for College Accounting Assistants who have achieved the minimum qualification requirements for the title College Accountant, Level 1, but have not been reassigned to duties in that title.
Finance Accountant Assistant
CAMPUS SPECIFIC INFORMATION
Lehman College, of The City University of New York, ranks among the top five institutions in the nation for fostering social mobility. A four-year Hispanic-Serving Institution in the Bronx, Lehman offers bachelor???s, master???s, and advanced degrees and certificate programs in the Liberal Arts, sciences, and professions. The College???s community-driven mission and notable academic programs attract a diverse, international enrollment of over 15,000 students who take courses on its 37-acre, tree-lined campus and online degree programs. Many thousands more community members benefit yearly from its active cultural, educational, health, and economic outreach programs and services.
TheAccounts Payable Specialistwill under direct supervision maintain financial records of contracts, appropriations, allocations, authorizations, and payments. They are responsible for the day-to-day operations of the AP functions.
The ideal candidate will coordinate with all stakeholders to ensure timely and accurate processing of all invoices and payments, reviewing employee credit card expenses, and other AP-related functions. The candidate should be highly motivated, friendly, professional, a quick learner, and love working on a team. This is a great opportunity for someone who wants to take their career to the next level by working in a fast-paced environment.
Receives, reviews, and processes invoices for college purchases
Receives vendor???s invoices and other related mail in accordance with established procedures.
Enters invoices and matches to purchase orders and receiving documents in accordance with established procedures.
Maintains communication with outside vendors and other departments in a courteous and tactful manner to reconcile differences between purchase orders and invoices, answer questions, obtain information, etc.
Obtains authorization pay corrected invoices from Supervisor or appropriate others, as necessary.
Reviews periodic statements and/or computer reports to monitor assigned accounts.
Reviews outstanding encumbrance reports; payment logs for accuracy and reconciliation.
Perform all other duties as assigned.
ASSIGNMENT LEVEL 1:
A high school diploma or its equivalent, plus
An associate degree from an accredited institution of higher education, AND One (1)year of full-time bookkeeping, figure clerk, account clerk, or similar experience, OR
A comparable combination of experience and education.
Demonstrated English language proficiency (ability to speak, read, write and understand English well enough to meet job requirements).
ASSIGNMENT LEVEL 1A:
A baccalaureate degree from an accredited institution of higher education, including or supplemented by at least eighteen (18) credits in accounting and at least six (6) credits in data processing, computer science, finance, banking, economics, taxation, statistics, or similar courses.
Excellent Organization Skills & Attention to Detail
Strong Written and Verbal Communication Skills
Flexibility and ability to work with other departments
Proficiency with Excel, Word and Outlook
2-3 years job related experience in accounts payable or general accounting area
New hire rate: $39,469
Incumbent rate: $44,601
*This amount reflects a 13% salary suppression in effect for the first 24 months of employment only.
CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.
HOW TO APPLY
To apply, go to www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.
Open until filled.
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
The Lehman College campus is located in Bronx, New York and is a Senior College within the City University of New York (CUNY) system. Lehman is the only senior college of The City University of New York (CUNY) located in the Bronx and is recognized as a Hispanic Serving Institution (HSI). Lehman serves a diverse population of more than 14,000 undergraduate and graduate students. The College serves mainly undergraduate students preparing them for employment, the professions and further study. Service to the college, university and community is part of the mission as is a clear commitment to student engagement including advisement. Opportunities are available for faculty development and travel awards. Lehman College and CUNY funding is available through competitive grants for scholarship and professional development support.