Careers

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

For the University of Washington (UW) to be the greatest public university in the world as measured by our impact, the UW and University Advancement (UA) must weave equity and anti-racism into everything we do. Becoming a more equitable organization starts with us, and focusing on groups that have been excluded and under-engaged will lead to better outcomes for our whole community. Ensuring that diversity, equity, and inclusion (DEI) are natural outcomes of our activities will require us to state our values, live by those values and work toward our vision every day. To sustain our efforts, we have defined a path forward with our values clearly articulated and shared throughout the organization. We invite you, our community, to walk with us, share feedback and engage as we do our part in the University-wide effort to create a more just and equitable world.

https://www.washington.edu/advancement/ua-dei-visions-values-and-actions/

University Advancement has an outstanding opportunity for a Director of ASE Finance and Administration to join their team.

POSITION PURPOSE

The Director of ASE Finance and Administration leads and directs the comprehensive financial administration and operations for University Advancement’s (UA) Alumni & Stakeholder Engagement (ASE) unit and the UW Alumni Association (UWAA), an independent, 501c3 non-profit organization formally affiliated with the UW through a Cooperation and Operations Agreement.

This position reports to the Senior Director of ASE Administration and Board Relations. The Director serves as a member of the ASE Senior Leadership Team (SLT) and leads finance and budget administration, reporting, and analysis and administrative operations for the unit. ASE is the designated UW unit which supports and coordinates three independently incorporated UW-affiliated organizations, the UWAA, the UW Retirement Association (UWRA) and the University Book Store (UBS). The Director supports the strategic fiscal coordination and alignment of these affiliated entities and works closely with UA Finance & Administration (UA F&A) and other relevant UW business, facilities, human resources, and operations stakeholders.

This position activates ASE/UWAA’s commitment to diversity, equity, inclusion and belonging (DEIB) and advances understandings and actions that are actively anti-racist. This position actively participates in programs, services, committees, and DEIB professional development and is responsible for achieving shared DEIB goals and objectives. It is responsible for ensuring all fiscal and administrative practices and services meet and exceed organizational and institutional values and priorities in support of the UW’s public mission.

The Director works in close partnership with the University Advancement Finance & Administration team, which leads and facilitates established financial and accounting processes and procedures on behalf of the independent non-profit UWAA, including, but not limited to, daily entries, accounting estimates, revenue recognition, preparation and presentation of the financial statements, coordination of the non-profit’s annual audit and tax return, and policy creation related to compliance or accounting.

DUTIES AND RESPONSIBILITIES

Finance and Budget Administration

Lead a comprehensive fiscal administration program, including revenue and expense control, verifying balances and providing regular budget reports.

Work closely with all ASE/UWAA program leads and budget managers to administer programs and services in alignment with approved budgets; actively monitor revenue and expenses throughout the fiscal year and make adjustments and re-allocations; and resolve challenges in process or funding as needed.

Review and advise on expense and revenue contracts on behalf of the UWAA as an independent, non-profit organization; Sign expense contracts per delegated authority.

Engage with board members and senior staff to provide reports and respond to requests for information; serve as staff liaison to the UWAA Fiscal Governance Committee and participate in and/or present at Executive or other standing committee and full Board Meetings as requested.

Manage all unit operating, revenue and salary budgets, create and present budget projections, analyze spending patterns and alert executive leadership and budget managers to potential allocation deficits or unusual expenditure patterns.

Partner with University Advancement’s central Finance & Administration team on fiscal reporting, compliance with approved policies and practices, and annual budget development.

Review and approve expenditures on departmental budgets including expense transfers, reimbursement requests from staff, and travel expenses as needed.

Strategic Fiscal Planning, General Operations and Leadership

Develop long-term budget revenue and expense forecasting, identify and collaborate with partners and internal services units on business analytics, and lead efforts for qualitative and quantitative analysis of ASE/UWAA business processes to drive organizational efficiencies and assure adequate resource allocation.

Oversee the annual renewal of the UWAA insurance policy and work with ASE/UWAA team to ensure insurance requirements for events and programs are fulfilled and in alignment with UWAA policy.

Oversee and provide business intelligence to existing collaborations between external partners, the UWAA and UWRA, and new and future collaborations with partners such as the University Book Store.

Lead, coordinate and manage internal process improvement efforts, and ensure active and transparent communication on relevant budget matters with internal and external stakeholders.

Serve as ASE’s primary liaison to UW’s ongoing UW Financial Transformation project.

Lead and direct special projects and initiatives as requested by executive leadership and may supervise temporary/part-time staff, student employees, contractors, and/or vendors. Director may supervise professional and classified staff in absence of the senior director.

Other duties as assigned

MINIMUM REQUIREMENTS

Bachelor’s degree in Business Administration or similar. Equivalent combination of education and experience from which comparable knowledge and skills have been acquired may substitute for degree.

Six years of relevant experience in finance, budgeting, accounting and/or unit administration, or related field.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

It Would Be Great If you have...

MBA or equivalent, preferably in business administration.

Effective communication: Expresses oneself clearly and empathetically in interactions with others in all forms of communication, i.e., verbal and written, one-on-one and group, etc.

Interpersonal Awareness: Builds and maintains positive relationships and actively contributes as a member of working teams to achieve results.

Professional Credibility: Takes responsibility for meeting goals, objectives, obligations, and solving problems while representing the mission, vision and values of the organization.

Critical Thinking: Obtains, analyzes and evaluates information effectively in the face of ambiguity.  Makes appropriate decisions based on relevant information and experience.

Ethics and Trust: Models and upholds the values of candor, openness, inclusiveness and honesty despite internal and external pressures.  Acts consistently with Washington State ethical guidelines and organizational core values and beliefs.

Valuing Diversity & Inclusiveness: Respects, values and contributes to the UW’s commitment to inclusiveness and diversity.

What You Can Expect...

You will work with an open-minded and inclusive team that values diversity.

Cubical/Open workspace environment which may result in additional or higher levels of noise and visual distractions.

A valid Washington State driver’s license is required to operate the UW Alumni Association Van.  Candidate selected must have personal transportation and be willing to travel when necessary.

Ability to lift 20 pounds regularly and up to 40 pounds occasionally for event setup and tear down.

During Events (from setup to tear down) or on Event days:

    

Ability to stand 4 or more hours continuously.
    

Ability to walk 4 or more hours continuously.
    

Ability to stand for 4+ hours for events.
    

Ability to work greater than an 8-hour day.
    

Ability to travel out-of-state up to 6 times per year for events scheduled on evenings and weekends.

Ability to obtain passport and travel internationally.

Application Process:  

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.