Reporting to the Department Administrator/CFO for the Department of Neurology, the Director, Finance and Research Administration will oversee all research administration and financial management services provided to faculty in the department and play an integral role in the development of the department???s operating budget, quarterly forecasts, and year-end fiscal close processes. The Director, Finance and Research Administration will supervise a team of managers and analysts in overseeing the following activities:
Department Financial Management
Oversees process, timeline, and resources required to complete annual budget and quarterly forecast for direct grant revenues, faculty and research staff salary allocations, and research OTPS expenses.
Supervises key components related to quarterly and annual fiscal close, including oversight of clearing of payroll suspense, removal of project overruns, and indirect revenue sharing with other departments.
Ensures annual compliance of internal service center/core licensing and billing process.
Manages financial resources available to finance and research administration team that support the efficient financial management of departmental budget and actuals.
Pre Award Research Administration Services.
Assists principal investigators (PIs) in the development, review, submission, and renewal of various types of sponsored project proposals from a variety of sponsors including NIH, private foundations, and industry; directly manage timelines and the overall progression of work undertaken by analysts teams to ensure the on-time completion of high quality, responsive, and compliant proposal applications.
Facilitate grant transfers for NIH and others as needed; includes balance carry-forward funds from other institutions.
For awarded proposals, liaises with Sponsored Projects Administration (SPA) office to ensure the timely set up of the award, pre-award compliance requirements are met and all subawards are established.
Ensures all award reporting requirements (quarterly and/or annual progress and financial reports) are completed according to sponsor and institutional requirements and timeframes.
Organizes internal awards sponsored by the department.
Post Award/Financial Management Services.
Performs budget vs. actual reconciliation of sponsored and non-sponsored funding sources and salary allocations of faculty and staff on both project year and fiscal year basis.
Maintains fiscal year funding overviews/forecasts for faculty and meets with faculty to review on a regular basis.
Oversees development and maintenance of financial resources and templates used by the finance team.
Reviews and approves salary allocation transactions and corrective accounting entries (cost transfers, journal entries) entered by analysts.
Ensures departmental adherence to internal sponsored project compliance requirements (i.e. PI expense attestations, cost transfer audit documentation).
Manages sponsored project effort reporting and certification process; advises and assists PIs in the effort certification process as needed.
Manages internal service center/cores, including rate development and license application and billing and collections for services provided.
Participates in the annual budgeting process and quarterly forecasts through data entry of funding overviews into the budget tool.
Assists with fiscal year-end close processes through monitoring of payroll suspense, sponsored project overdrafts, and other items as requested.
Maintains complete electronic filing of award documents, including original grant proposal, financial and programmatic reporting, and records that will assist with ongoing grant proposal and reporting requirements (i.e. facilities and resources documents, other support pages).
Ad hoc projects aimed at rolling out new initiatives or process improvement as it pertains to finance and research administration.
In addition to the responsibilities outlined above, the incumbent will have the opportunity to engage in key projects in the research domain in collaboration with the Vice Chair for Research.
Requires bachelor???s degree or equivalent in education and experience, plus five years of related experience.
The ideal candidate will possess excellent verbal and written communication skills. Proficient or Advanced Proficiency in MS Excel. Highly skilled in MS Word. Ability to meet deadlines and maintain required confidentiality. Knowledge of government and foundation grant administration and PeopleSoft financials required.
This is a high-pressure position, as there are many internal and external deadlines. Requires a bright, competent, and organized individual that is self-motivated, reliable, conscientious, and able to solve analytical problems, as well as plan independently. Must be able to work with all levels of staff. The position requires establishing and maintaining relationships within and across departments, as well as servicing the grant and accounting needs of Principal Investigators.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.