Careers

Heralded as a hub of undergraduate innovation, the Office of the Vice Provost for Undergraduate Education (VPUE) creates and sustains meaningful interactions between students and faculty both within and outside the classroom. As a collaborative team member of VPUE, you have a unique opportunity to advance and support programs that touch and enhance the lives of every undergraduate student at Stanford.

https://undergrad.stanford.edu/programs/bosp

The Bing Overseas Studies Program is seeking a Director of Finance and Administration (DFA) to provide management and coordination of complex administrative, regulatory, and financial functions of the unit. The DFA reports to the Associate Vice Provost and Executive Director of BOSP, and is an integral member of the BOSP senior leadership team. This position is actively engaged in strategic planning for administrative, financial, and business support processes and functions that enable the administration of Stanford study abroad and away programs. Works directly with Stanford's centers in Berlin, Cape Town, Florence, Kyoto, Madrid, New York, Oxford, Paris, and Santiago. The DFA directly supervises four staff members, who administer the central administrative and business support functions of BOSP, and manages an annual operating budget of approximately $20M.

The Bing Overseas Studies Program (BOSP) offers Stanford undergraduates the opportunity to study abroad while remaining enrolled at Stanford and is considered an integral part of the Stanford curriculum. The demographic breakdown of BOSP participants closely mirrors that of the entire Stanford population. Approximately 50 percent of each graduating class studies abroad on a BOSP program during their undergraduate career at Stanford.

Due to the high visibility of our programs and diverse cultural environments, BOSP places a high value on professionalism, teamwork, outstanding student services support, as well as excellent written and oral communication skills.

Your responsibilities will include:

• Direct staff and provide leadership to achieve goals and vision of the organization and the day-to-day operations. Responsible for direct supervision of (2) Accountants, (1) Global Operations Manager, and (1) Administrative Coordinator in the home office and dotted line responsibilities for finance administrators at each of BOSP's global centers. Responsible for hiring and retaining staff, career coaching, professional development for direct reports and accountable for the performance of employees.
• Oversee and manage the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing, forecasting, and reporting of a complex budget totaling roughly $20M, supporting 9 global centers operating in multiple currencies.
• Develop and execute effective systems of financial controls that meet both Stanford and international financial standards.
• Develop business plans and infrastructure to support teaching and other academic and experiential learning activities and programs occurring internationally. Provide analysis and review of multi-year plans, including providing alternative methods for achieving goals when necessary. Influence faculty leadership on specific recommendations for current operation and for future development of the organization and lead process improvement.
• May independently or in collaboration with human resources managers, guide Associate Vice Provost, Executive Director, Faculty Director, and global Center Directors in the interpretation and implementation of human resources policies, procedures and programs.
• Interpret, implement and ensure compliance with university academic and administrative policies and procedures within an operating unit. Recommend new internal policies, guidelines and procedures.
• Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements.
• Represent BOSP's business and academic operations within the organization. May represent BOSP to external constituencies such as; Global Business Services, Global Human Resources, Controller's Office, Global Risk Management, Internal Audit, Office of General Counsel, and other internal and external partners.
• Analyze BOSP needs and make recommendations to leadership for changes in staffing, facilities, health and safety, regulatory compliance, finance, technology and other administrative functions.
• Provide oversight for facility issues within the home office and Stanford global centers. Facilities range from university-owned, leased, to entirely managed by third party providers. As appropriate, liaising with campus and local partners, provide oversight of major maintenance, repair, and/or construction projects on facilities abroad.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.