Senior Finance and Grants Manager, Center on National Security Georgetown University
Location: Washington, D.C.
Internal Number: 3451011
Senior Finance and Grants Manager, Center on National Security Georgetown University
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
Senior Finance and Grants Manager, Center on National Security - Georgetown University
Anchored by the strongest and most diverse national security faculty in the country, Georgetown Law's Center on National Security is at the forefront of the national security conversation. It operates with a 'National Security 360' perspective: a holistic and multi-disciplinary approach to identifying and addressing some of the most pressing concerns in national security law and policy.
The Senior Finance and Grants Manager works exclusively for the Center on National Security and is responsible for financial management of the full departmental budget and for the management of all sponsored projects to ensure compliance with sponsors' requirements and the University's policies and procedures. They are responsible for supporting budget forecasting for the Center and its personnel and projects, budget execution, and working with relevant offices within Georgetown on payment processing, and financial reporting to a wide range of funders, including U.S. federal departments and agencies, international governments and organizations, private foundations, gifts, as well as hard funding from the university - which may include annual and ad hoc reports as required by grant agreements.
As well, they work with sub-grantees to ensure financial requirements are met; serve as liaison to subgrantees' financial offices; and ensure compliance with any grant agreement budget processes and Georgetown.
Specifically, the Senior Finance and Grants Manager is responsible for the following:
Budget preparation for grant activities, contracts and gifts
Support grants and international projects that are based in Washington DC with field work and operations abroad, including in conflict zones like Ukraine and Iraq
Reconciling of assigned project budget, including determination of allocability and allowability of charges; preparing and analyzing budget reports, and developing budget projections; and adjusting and correcting assigned project budgets to meet project goals and sponsor requirements
Overseeing procurement of project activities
Working closely with budget officer in the field to ensure expenditures are in line with planned budget
Submitting contracts/gets experts set up as suppliers in Georgetown Management System (GMS)
Ensuring POs are created properly and the payment cycle is managed in a timely manner
Reviewing expert's invoices to ensure proper expenditures
Submitting and providing substantive oversight of expert and Georgetown team's invoices, travel receipts, and coordinating with relevant GT offices to ensure efficient payment
Overseeing and tracking expenditures and providing bi-weekly spend rate reports to the PIs
Provide oversight of and ensure compliance with federal regulations on US government grants, cooperative agreements
Help facilitate, support, and manage funding / grants from other countries and/or international organizations
Support budget projections for development and fundraising
Assist in designing budgets for new grant proposals
Support Monitoring, Evaluation, & Learning (MEL) design and implementation
Liaise between Finance, Grant Management, and Center leadership and staff
Provide regular budget updates from GMS, overviews, and projections for general (non-finance) audiences
Reporting to the Senior Director of Budgeting & Financial, with secondary supervision by the Executive Director of the Center on National Security, the Senior Finance and Grants Manager is located with the Center's team at 500 First Street to facilitate, support, and work closely the Center's goals and be integrated with the team.
They also work closely with other Georgetown University program staff to financially manage the Center's portfolio or project-based work; and coordinate extensively with central departments at Georgetown to effectively manage grants and related expenses, and to produce reports.
Degree in Finance or Accounting
7 years of experience managing large budgets in a reputable organization, including 3 years of supervisory experience [note: an equivalent combination of education and experience will be considered]
Experience ensuring compliance with federal regulations for grants, awards, and cooperative agreements
Excellent interpersonal and communication skills, including the ability to translate between subject matter experts and the financial/accounting/grant management team
Strong presentation and persuasion abilities
Excellent writing skills
Ability to work under pressure
Proactive with ability to work well independently, as well as to engage effectively with colleagues and communicate financial data in plain English
Experience with managing and reporting budgets funded by federal agencies
Experience coordinating with international subgrantees
Experience training and mentoring on financial processes, especially among international subrecipients and partners
Work Mode: Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff positions can be found on the Department of Human Resources Mode of Work Designation.
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