Administrative Assistant to the Vice President for Administration and Finance
Location: Oswego, New York
Higher Education Institution
The Division of Administration & Finance is responsible for the planning, management, and accountability of the college's financial, physical, and human resources. The division oversees Facilities Services, University Police, Human Resources and Payroll, business functions such as the Finance Office, Purchasing, and Student Accounts, and the Internal Control Department. The Vice President for Administration & Finance acts as the college's Chief Financial Officer and is responsible for budget development and deployment, maintaining financial records and reporting, implementation of financial policies and procedures, and for providing a safe and healthy physical environment.
The State University of New York at Oswego invites applications to fill a full-time Administrative Assistant in the Division of Administration & Finance.
Description of Responsibilities:
The Administrative Assistant works closely and collaboratively with the Vice President to support divisional operations. They perform complex administrative duties and have regular access and exposure to confidential information. The position requires tact, sensitivity to confidential matters, and sound judgment. The Administrative Assistant must execute the daily functions of the divisional office in an independent manner. They must be meticulous, an analytical thinker and problem solver, and be able to take initiative and multitask.
Primary responsibilities include processing transactions for and tracking the budget of numerous state, IFR, and Auxiliary Service Corporation accounts; preparing reports and analyzing data; assisting with the execution of legal documents such as revocable permits, MOUs, and articulation or affiliation agreements; and institutional reporting to the NYS Commission on Ethics and Lobbying in Government. The Administrative Assistant will communicate divisional operating policies and procedures; monitor submission of data to SUNY System; gather information from various sources for presentations; make travel arrangements and prepare travel reimbursements; organize meetings and events including development of agendas, creation of minutes, room reservations, and catering arrangements; assist with personnel appointments; manage multiple calendars and email accounts; and coordinate office purchases. The Administrative Assistant will assist in the President's Office as needed and must be available to provide support during campus emergencies.
Additionally, this role serves as the Internal Control Coordinator, administering the institutional internal control program in concert with the Internal Control Officer. This includes scheduling and tracking assessable unit reviews, drafting annual internal control reports, maintaining testing records, and assisting with vulnerability assessments and mandatory employee training.
The successful candidate will be expected to display a commitment to higher education and possess communication and interpersonal skills sufficient to work effectively with an increasingly diverse array of students and colleagues.
A minimum of five years of leadership level administrative support experience
High proficiency in the use of Microsoft Office, Google Workspace, Adobe Creative Cloud and Zoom
Expert knowledge of administrative skills such as typing, spelling, grammar, and punctuation
Ability to develop, reconcile, and interpret financial reports
Excellent oral, interpersonal, and written communications skills
Superior time management skills, with the ability to manage multiple priorities, projects, and responsibilities simultaneously and complete tasks within tight deadlines
Ability to work independently and as part of a team in tandem with all levels of internal campus management and staff, as well as other higher education institutions
Ability to be flexible to meet changing needs and priorities
Ability to maintain strict confidentiality
Knowledge of SUNY software applications such as Business Intelligence, Interview Exchange, AEFIS, and procurement software
Excellent analytical skills and ability to solve problems independently
Ability to work with frequent interruptions to meet varying needs and requests of other staff within the division
Excellent customer service and critical conversation skills
Discretion, diplomacy, and sound judgment in the performance of duties
Demonstrated history of providing ethical, courteous, and trustworthy service
With a student body of 8,000 students, the State University of New York at Oswego is large enough to offer more than 110 programs of study yet small enough for students to form lifelong bonds with each other and their professors and mentors. Learning-centeredness is Oswego's organizing principle for decisions about responsibilities, activities, resources, and academic and physical environments as the college addresses the widening missions of public higher education in the 21st century and continues to advance the public good. Students study in the College of Liberal Arts and Sciences; School of Business; School of Communication, Media and the Arts; and School of Education as well as innovative interdisciplinary programs that cross traditional boundaries. Oswego opens doors for students with highly rated experiential learning and study-abroad opportunities.The state has invested more than $800 million in campus renewal at Oswego since 2000, bringing new luster and technologies to old buildings and adding wholly new state-of-the-art facilities. The college's new construction is all designed to meet the LEED Gold standard of the U.S. Green Building Council.Inspired by a shared commit...ment to excellence and the desire to transcend traditional higher-education boundaries, SUNY Oswego strives to be a premier institution that provides a transformative experience to a diverse body of students, empowering them to live ethical and meaningful lives and build a better world. Strong traditionThe college was founded in 1861 as a teacher training school by Edward Austin Sheldon, who embraced and popularized some of the most innovative teaching methods of his day. Oswego became one of the State University of New York's founding members in 1948 and evolved into a full-fledged arts and sciences university college in the SUNY system by 1962, when it entered a period of rapid growth: as enrollment soared, 29 new buildings opened in the 1960s alone.The legacy of 19th century founder Edward Austin Sheldon still underpins the college's identity and invigorates its vision. Sheldon built a powerful public asset to meet the needs of rising populations and was one of the original adopters of experiential learning as a compelling pedagogy. LocationThe college's 690-acre campus, featuring nearly a mile of Great Lake shorefront, is scenic every season of the year. Lake Ontario with its connected waterways and natural beauty is the focal point for world-class sports fishing, outstanding opportunities for outdoor enthusiasts, community parks, living history through maritime museums and Fort Ontario, and festivals like Oswego's Harborfest as well as a thriving port. To the north are the Thousand Islands of the St. Lawrence Seaway, to the south the vineyards of the Finger Lakes. Syracuse is the metropolitan cultural hub for Central New York, a 45-minute drive from Oswego. Its international airport is closer still. SUNY Oswego also has a branch campus in Syracuse, where it offers degree completion programs at the undergraduate and graduate levels.Welcome Videohttps://www.youtube.com/watch?v=BaPSio0v2JYFast Facts http://www.oswego.edu/about/facts.htmlAccreditations http://www.oswego.edu/about/facts/accreditations.htmlInteractive Map http://www.oswego.edu/about/visit/maps/campus/index.html#placemarks//zoom/16/lat/undefined/lon/undefinedFollowing State University of New York at Oswego on Twitter https://twitter.com/sunyoswego