Reporting jointly to the Associate Managing Director of Unit and Faculty Support and the Finance Unit Head, the Unit Coordinator provides high level administrative support to the Unit Head, and to the team's projects and activities.
Works with faculty to ensure smooth delivery of two first year, required MBA courses and provides direct course delivery support including logistics for complex exercises and simulations.
Manages the administrative process for faculty recruiting: distribution of candidate material, planning and coordination of visits, and compliance with recruiting guidelines.
Organizes and plans logistics for seminars series, research conferences, and other unit events.
Assists with the administrative process for doctoral recruiting.
Creates culture of teamwork and acts as informal leader for the FSSs in the unit and associated with the first year courses through communications, trainings, and mentorship.
Assists with identifying administrative support workload balance needs within unit.
Oversees teaching, research, course development mentoring observations, and assists with identifying and tracking field research opportunities.
Assists Unit Head with process for multi-year unit faculty assignment planning.
Keeps current on HBS/University initiatives; is information source on activities of faculty, unit, HBS and is unit's liaison with internal and external contacts.
Manages unit calendar, budget; assists with unit space planning.
Manages unit web presence, determines and implements best practices for sharing, storing, archiving electronic and paper files and other information.
Performs broad range of writing, editing, and technology support functions.
Handles complex, confidential materials.
May assist in identifying new technologies to improve office productivity, enhance teaching/research initiatives.
Ability to perform the essential duties of the position with or without reasonable accommodation
This role is responsible for other duties as assigned
This role is offered as a hybrid (some combination of onsite and remote) where you are required to be onsite at our Boston, MA based campus 3 days per week. Specific days and schedule will be determined between you and your manager.
While we continue to monitor the evolving COVID-19 guidelines and restrictions, we appreciate your understanding and flexibility with our interview process. Please note that we will be conducting interviews virtually (phone and or Zoom) for selected candidates until further notice.
The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard's Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University's
High school diploma, GED, or equivalent required.
5 or more years of high-level administrative support required. Education beyond high school may count toward experience.
Microsoft Office (Word, Excel, PowerPoint, and Outlook), Adobe, and collaboration tools (Slack, Teams or Zoom) experience is a must.
Demonstrated ability to exercise sound judgment and leadership in a variety of situations.
Proven ability to take initiative, work independently, manage multiple projects simultaneously, handle confidential information with discretion, and work well under deadlines.
Ability to learn, teach new software, and stay current with various technologies.
Ability to develop an understanding of and stay up-to-date on the academic research of the unit.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.