Housing and Residence Life Business and Finance Analyst
George Mason University
Location: Fairfax, Virginia
Internal Number: 55135
Department: Housing and Residence Life (HRL)
Housing and Residence Life Business and Finance Analyst
George Mason University's University Life (UL) is hiring a Business and Finance Analyst to work with Housing & Residence Life (HRL). George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.
About Housing & Residence Life (HRL):
Housing & Residence Life (HRL) is a self-supporting auxiliary organization within the University Life unit of George Mason University. HRL serves a highly diverse population of approximately 6,200 students, the majority of which are undergraduates living in traditional, suite, and apartment-style residence halls on three campuses within the vibrant Northern Virginia area. HRL employs over 170 full-time and graduate staff and over 350 undergraduate student staff. HRL is committed to provide a safe, well-maintained student-centered environment that is innovative and inclusive of a global community. It is dedicated to creating a home that enriches the experience of our students, staff and faculty.
The main areas of focus for the Housing Business and Finance Analyst (BFA) is to: 1) develop a comprehensive understanding of the HRL operational financials, with an emphasis on all sources/uses of HRL spending/expenses; 2) identify, translate, synthesize, and consolidate HRL financial data into succinct, meaningful, customer-focused reporting for both non-financial/operational and financial stakeholders; 3) support HRL in financial activities including budgeting, reconciliation, variance analysis, and accounting system setup and access; and 4) interpret and define VA Commonwealth and Mason financial processes and accounting definitions for HRL application, and disseminate information to HRL staff on these topics.
Financial Analysis, Monthly Reporting and Reconciliation:
Develop and maintain proficiency with multiple Mason financial systems;
Fully understand HRL's expense structure and all pieces and nuances incorporated into each year's annual expense budget;
Annually develop and maintain a subsidiary ledger/database based on budgeted expense categories that ties monthly to Banner financials;
Create the monthly HRL expense report which includes operational expenses by budget owner and expense category;
Create and distribute monthly financial labor distribution reports;
Maintain high-level understanding of accounting attached to HRL academic year room rental and summer operation revenues;
Provide data to Associate Director of Housing Operation as necessary to support annual ARMICS and special audit inquiries.
Other Expense Budgets and Reporting, Fiscal Processes and Special Projects:
Derive and update organizational fiscal year line-items;
Develop in-depth understanding of nuances of HRL spending and special expenses;
Support the AD-B&F with annual budget processes;
Work alongside HRL budget owners to develop and maintain a process and reporting to project year-end expenditures;
Compile and report quarterly accounts receivables to Mason General Accounting for non-student accounts billing (e.g., external billing for summer interns, conferences, camps and other hospitality revenues);
Record and reconcile daily deposits received during housing selection;
Retrieve Telecom bills from Pinnacle system on a monthly basis and review/investigate any large variances in billing or changes in FOAPL (accounting);
Develop a working relationship with UL-HR Specialist and UL-HRL staff development team;
Provide high-level guidance to HRL team regarding PCard submissions and general PCard questions, with the ability to audit PCard (BOA) system as needed;
Mediate large-scale issues between HRL cohorts (i.e., Purchasing, Accounts Payable, Cashiers Office, Treasury, General Accounting, etc.) and Mason staff;
Prepare and submit Journal Vouchers on behalf of the department and ensure proper payment is issued/received;
Collaborate with Mason Accounts Payable, Sodexo Dining, and other applicable offices;
Document all policies and processes pursuant to the position, and positions reporting to the BFA; disseminate information to HRL personnel as necessary.
Represent HRL in meetings/forums with other financial analysts and business managers in UL, Auxiliary Enterprise, and Mason teams as warranted;
Actively support and comply with all University policies, HRL regulations, and departmental vision and goals;
Is considered a designated employee for HRL with regards to severe weather, campus emergencies, and other significant HRL events, including opening and closing;
Maintain proficiency at current level and continually update knowledge;
Develop and maintain positive working relationships with cohorts in various Mason organizations;
Attend and participate professionally and effectively in HRL training sessions, meetings, conferences, and departmental committees as assigned;
Reporting to the Associate Director of Business and Finance (AD-B&F), the BFA performs other duties as assigned by the AD-B&F or the Chief Housing Officer;
Assist in fulfilling duties of vacant positions within the department.
Demonstrated full time experience (typically obtained in 3-5 years) in Accounting/Business Administration;
Strong collaborative and customer service skills;
Ability to condense voluminous financial data into concise, informative reporting;
Advanced in MS Excel;
Strong financial review and reconciliation skills;
Advanced use of data analytics platforms to generate financial reporting;
Strong financial acumen; excellent analytical and organizational skills; investigative nature with desire to solve problems and revamp current processes; ability to handle sensitive and confidential employee and budgetary data in a timely and accurate manner;
Demonstrated ability to work independently and proactively;
Ability to thrive in a fast-paced, ever-changing environment with a desire for knowledge expansion and professional challenges as a means for growth and development;
Demonstrated experience working with MS Office Suite, specifically advanced Excel.
Complete and comprehensive understanding of accounting theory with the ability to anticipate financial issues and forecast expenditures based on data and trends; familiarity with VA Department of Accounts use of accounts and processes preferred;
Advanced useof data analytics platforms to generate financial reporting (prior use with MicroStrategystrongly preferred);
Familiarity with MS Access;
Demonstrated working knowledge of report retrieval and access to Banner financial systems (e.g., MicroStrategy), and work with eVA (state online procurement system for the Commonwealth of Virginia), or similar systems in state institutions;
Professional full-time work experience in related field (typically obtained in 3-5 years);
Experience in University Housing, Housing Management, or other customer service field.
Salary: Salary starting in the low $60k; commensurate with education and experience
Location: Fairfax, VA
Mason Ad Statement:
Great Careers Begin at Mason!
George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report
George Mason University is a public, comprehensive, research university established by the Commonwealth of Virginia located in Northern Virginia, outside of Washington, D.C. Mason was initially founded as a branch of the University of Virginia in 1949, and became an independent institution in 1972. George Mason University is an innovative and inclusive academic community committed to creating a more just, free, and prosperous world.
George Mason University has 37,000 students from all 50 states and 130 countries and a residential population of more than 6,000 students. Mason is a vibrant and dynamic community of scholars. 80% of our students are employed within six months of graduation. Nearly two-thirds of the 140,000 Mason alumni live and work in the Washington, D.C., metropolitan area.
Mason is a young university that, in just a short time, has made impressive strides in size, stature and influence. Today, as Virginia’s largest public research university, we are setting the benchmark for a bold, progressive education that serves the needs of our students and communities. To that end, we have 10 schools and colleges devoted to a variety of study.
We prepa...re Mason students for the demands of work, social responsibility, and life in an ever-changing global society. University Life's mission statement is core to our work. We support every student at Mason, from orientation through graduation.
George Mason: Patriotism Personified.
George Mason, for whom our university is named, was one of the greatest of the founding fathers of the United States. Mason drafted the Virginia Declaration of Rights, which became a model for the first 10 amendments to the U.S. Constitution, known as the Bill of Rights.
We Are in Virginia. But We Serve the World.
Mason is committed to creating a more just, free and prosperous world. Located in one of the most important political, economic and intellectual hubs in the world, we accept our responsibility to serve others: to help our students succeed, enrich the life of our community, and contribute to solving some of the most complex global problems of our time.
Washington, D.C.: Land of Opportunity.
Mason’s main campus is in Fairfax, Virginia, just 15 miles outside of Washington, D.C. The nation’s capital is easily accessible by car or public transportation.
At Mason, you can enjoy the best of both worlds: a beautiful wooded residential campus and outstanding college experience, as well as numerous internship and recreational opportunities that only a world-class urban setting like D.C. can offer.
You can intern with National Geographic or the Justice Department, visit the numerous museums with your Art History classmates, take a selfie in front of Lincoln Memorial, catch a Nationals baseball game, kayak along the Potomac, or check out the many neighborhoods where you’ll discover lots of great shopping, places to eat, art galleries, music venues, and much more. You can attend events and hear nationally recognized speakers. You’ll run out of time before you run out of things to do.
There’s more to explore. Students participate in a field trip to the Library of Congress in Washington, D.C., organized by the Office of International Programs and Services.
In just a short drive, you can be hiking in the Shenandoah Mountains or walking the boardwalk in either Ocean City, Maryland, or Virginia Beach, Virginia.
Our closest airports are Dulles International Airport and Ronald Reagan National Airport, and Mason is easily accessible by public transportation. Free shuttle buses help you get to the nearest Metro station in Vienna, Virginia, just a short distance from our Fairfax Campus. The Arlington Campus is within walking distance of the Virginia Square-GMU stop on the Orange Line.
Enriching Work Environment.
We will invest in recruiting, retaining, and developing talented and diverse faculty and academic and professional staff. We will create a vibrant campus life in which all members can grow and thrive.
Diversity is one of our core values; everyone is welcome here. Mason was recently named the most diverse university in Virginia by U.S. News & World Report.
We bring together a multitude of people and ideas in everything that we do. Our culture of inclusion, our multidisciplinary approach, and our global perspective makes us more effective educators and scholars.
While at Mason, you’ll be making your own decisions and forming your own view of the world. Engaging with diverse groups of individuals, including students, faculty, and staff, will enrich this experience. You will learn from them, and they will learn from you.
We have a variety of communities here, and you're sure to find a group of people who are like you. The great thing is you'll also be embraced by communities of people who are not like you. At Mason, you'll be in a place where the whole is greater than the sum of its parts.
Interacting with people from a variety of backgrounds will:
•Widen your outlook of the world,
•Show you how to work and collaborate with people of differing views,
•Expose you to new perspectives from people with disparate life experiences, and
•Give you the social skills to interact with all kinds of people.
Diversity also enhances learning and creative thinking by prompting the study of new material and the awareness of fresh viewpoints. The power of many perspectives will boost your capacity to explore original ideas and solutions. Seeing issues in a new way heightens your creativity and problem-solving abilities.
Another benefit: As our nation becomes more diverse, students who learn in a diverse environment will be more competitive in an increasingly global economy. You’ll enhance your critical thinking skills and improve your ability to develop nuanced solutions to real-world problems.
Accessibility @ mason provide information regarding the physical access of all campuses and online accessibility of programs and services. Information for disability related services and resources available to all employee, students, and visitors the entire university include physical access to buildings, parking policies, and emergency evacuation procedures.
We are an open and welcoming community. We partner with public and private organizations in our region and around the world. We proactively engage with our community. We define our success by how many talented students with potential we serve, not how many we leave out.
Social and Cultural Venues.
Our venues bring world-class performances to the community through vibrant concerts and events. Community members are invited to take part in many artistic and cultural offerings at Mason. Spaces are also available to rent for your next event.