Associate Director for Finance & Administration, School of Veterinary Medicine, Rowan University
Internal Number: 496850
Work type: Regular Full-Time Location: Glassboro, New Jersey Categories: Managerial
Associate Director for Finance and Administration, School of Veterinary Medicine
Under direction of the Assistant Dean for Administration, School of Veterinary Medicine (RUSVM), the Associate Director serves as an integral member of the team of the Office of the Dean and is responsible for financial management, human resources, and day-to-day budget operations of the Office, including a broad range of administrative functions of highly complex and confidential nature, requiring initiative and judgment to make independent decisions.
The Associate Director acts as liaison with departments across the University and is the focal point for communication to the University budget office, human resources, and component units in creating and monitoring the SVM annual budget reflecting the goals and strategic plans of the School and ensures the effective, compliant, and efficient management of all operational, financial, and business functions in support of the SVM mission.
Advise on matters related to the budget, human resources, and administrative functions of the School.
Develop departmental budget, monitor expenditures, manage procedures for expense payments, and financial projections; coordinate financial reporting activities to facilitate decision making; prepare annual budget turnaround; develop systems to improve fiscal control and processing; manage procurement card reconciliation for SVM departments and auxiliary units.
Prepare and present materials to summarize and justify departmental budget requests, including data gathering/reporting and trend analyses in connection with administration.
In conjunction with University Human Resources, oversee all HR functions for SVM, ensuring office practices, policies and procedures adhere to the University requirements and expectations, while also promoting a culture of inclusivity and equity within the School.
Responsible for prioritizing the projects; prepare special reports as requested; coordinate departmental meetings.
Independently address requests and issues ensuring timely replies, resolution, and full closure.
Serves a primary role in the development and implementation of annual budget including fiscal resource allocation of appropriated, discretionary, endowment and gift revenues.
Works collaboratively with the Office of Alumni Relations and the School’s Director of Development on gift management and reporting requirements.
Typically involved in the budget management of research grants.
Manage fiscal operations for the School, including revenue generation and reporting, perform monthly reconciliation, and fiscal year-end closing procedure.
Manage contract and vendor relations for the office, interacting with external vendors, Procurement Services, Office of General Counsel, and other University departments.
Monitor and evaluate process effectiveness. Implement procedures that foster cost-effective administrative operations for the School.
Provide advice to internal and external constituents on policies, procedures as well as organization specific issues.
Serve as building administrator to manage and maintain office space, equipment purchases, and inventories.
Perform other job-related duties as assigned.
Education and experience
Bachelor’s degree in business administration, accounting, finance, or related field and five years of progressively responsible professional management experience, or equivalent combination of education and experience, MBA preferred.
Minimum of 5 (five) years administrative experience working in an upper executive management environment in higher education or health care setting, highly preferred.
Experience in financial database creation or management and working with complex enterprise data systems. Banner & Cognos experience preferred.
Capability to multitask, work in a fast-paced environment, be forward thinking, and adaptable to change
Skill in budget preparation, planning and fiscal management
Experience in human resource management.
Detailed knowledge of university policies and procedures, including budgetary, personnel and administrative.
Advanced computing skills (word processing, database, presentation software), and knowledge of computerized information systems used in financial and/or accounting applications.
Ability to gather and analyze financial data and generate reports.
Strong organizational skills.
Ability to make administrative/procedural decisions and judgments and to prioritize multiple projects.
Ability to demonstrate confidentiality and good judgment regarding important business and employee relations matters.
Ability to develop and maintain record keeping systems and procedures.
Ability to interpret, adapt, and apply guidelines and procedures.
Skill in project management and execution.
Effective written and oral communication skills, and strong interpersonal skills with evidence of effective interactions with senior administrators, campus partners and other constituents.
Ability to work effectively and interact well with a wide range of constituencies in a diverse community.
Ability to supervise and train staff, to include organizing, prioritizing, and scheduling work assignments.
Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures, and backgrounds.
Committed to fostering a workplace culture of belonging, where diversity is celebrated, and equity is a core value.
Please Note: This job posting will be active until the position has been filled.
A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 23,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. Home to Henry M. Rowan College of Engineering; Ric Edelman College of Communication & Creative Arts; William G. Rohrer College of Business; Virtua Health College of Medicine & Health Sciences; Cooper Medical School of Rowan University and the School of Osteopathic Medicine, it also comprises the colleges of Education, Humanities & Social Sciences, Performing Arts, and Science & Mathematics; Virtua Health School of Nursing & Health Professions; the schools of Earth & Environment; Innovation & Entrepreneurship; Translational Biomedical Engineering & Sciences; Veterinary Medicine; the Graduate School of Biomedical Sciences; and a multidisciplinary honors college. Rowan focuses on practical research at the intersection of engineering, medicine, science and business while ensuring excellence in undergraduate education. The University has earned national recognition for innovation; commitment to high-quality, af...fordable education; and developing public-private partnerships. A Carnegie-classified (R2/high research activity) institution, Rowan has been recognized as the fourth fastest-growing public research university for three consecutive years as reported by The Chronicle of Higher Education.