Director of Finance & Operations- Department of Physics
Location: Stanford, California
Internal Number: 95977
Director of Finance & Operations - Department of Physics
The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university's largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.
The Department of Physics is among the very first departments at the university, focused on teaching and research. The department is seeking a Director of Finance and Operations (DFO) to partner with the department faculty and staff to achieve continued growth, preeminence, and excellence in research and teaching.
Reporting to the Chair of Physics, with a secondary reporting relationship to the Senior Associate Dean for Finance and Administration at H&S, the DFO will provide strategic leadership and direction for the operations, administration, and finances for the department. As the partner to the chair, this critical leadership position will ensure sound management of the department and work with the chair and faculty leaders on new and existing programs and initiatives to enable the department to achieve its strategic and operational goals. Additionally, the DFO serves as the liaison to the school and university in all business matters for the department with a combined budget of more than $40million annually.
As the administrative leader for the department, the DFO provides leadership and direction for all financial and administrative functions, including budgeting and financial management, strategic planning, human resources, grant and contract administration, student services, faculty affairs, facilities/space planning, compliance, and safety. The DFO manages department operations, establishes the administration's organizational structure and environment, and has oversight for administrative policies and procedures in the department. In addition, the DFO will oversee multiple levels of professional and supervisory staff.
In this role, you will:
Direct staff and provide leadership to achieve goals and vision of the organization. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.
May independently or in collaboration with human resources managers, direct faculty supervisors and managers in the interpretation and implementation of human resources policies, procedures and programs.
Independently initiate and create strategic plans for organization or program(s) managed. Make recommendations that may impact the unit's academic and research capabilities. Identify and resolve strategic issues of substantial significance that affect the overall functioning beyond the immediate unit, consult and advise senior leadership. Oversee allocation of all resources.
Manage the direction of internal academic and administrative policy development for programs and administrative operations.
Oversee and/or manage the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing forecasting and reporting to ensure the financial success of the organization.
Oversee the management and coordination of grants and contracts for the department. Ensure compliance with institutional and external requirements.
Advise senior management on programmatic and policy development. May provide input to university leadership on institutional academic and administrative policies and guidelines.
To be successful in this role, you will bring:
Bachelor's degree and seven years of relevant experience in administrative and financial management, or combination of education and relevant experience.
Demonstrated leadership and supervisory, planning and change management skills.
Excellent planning and organizational skills.
Excellent communication skills. Able to influence people, solve problems, troubleshoot, think creatively and resolve conflicts.
Advanced financial expertise in accounting budget planning, and financial forecasting.
Advanced expertise in grants and contract administration.
Advanced analytical and problem-solving skills Strong knowledge of industry standards and/or regulatory requirements.
Strong negotiation and effective interpersonal skills.
Attention to detail and accuracy.
Advanced expertise in business and management computer applications and databases.
Subject matter expertise for area(s) of responsibility.
Ability to multi-task and manage deadlines.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a film screening or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
Other duties may also be assigned, not all unique aspects of this job are covered by this job posting. A full job description will be shared during the interview process.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?