RESPONSIBILITY: Finance, Human Resources, IT, and Facilities
SUPERVISES: Manager, Administration
STATUS: Full Time
CAREER LEVEL: Vice President
SALARY RANGE $150,000 - $175,000
LOCATION: Tri-State (NY, NJ, CT) preferred but not required. League staff are mostly working remotely at the moment, and there is no immediate plan to return to full-time office working.
The League of American Orchestras leads, supports, and champions America’s orchestras and the vitality of the music they perform. Its diverse membership of more than 1,800 organizations and individuals across North America runs the gamut from world-renowned orchestras to community groups, from summer festivals to student and youth ensembles, from conservatories to libraries, from businesses serving orchestras to individuals who love symphonic music. The national organization dedicated solely to the orchestral experience, the League is a nexus of knowledge and innovation, advocacy, and leadership advancement. Its conferences and events, award-winning Symphony magazine, website, and other publications inform people around the world about orchestral activity and developments. Founded in 1942 and chartered by Congress in 1962, the League links a national network of thousands of instrumentalists, conductors, managers and administrators, board members, volunteers, and business partners. Visit americanorchestras.org.
The VP of Finance and Administration will serve as part of the Leadership Team reporting to the President and CEO. This key executive leadership position directly supports the President and CEO on all financial, strategic and business matters. The position is responsible for overseeing budgeting, cash management, financial and tax reporting, the external audit process, and the external investment management process. Further responsibilities include overseeing human resources, information technology, and the League’s physical office in New York.
POSITION DUTIES AND RESPONSIBILITIES
The duties that follow represent the primary responsibilities for this role. All employees are responsible for performing other duties as assigned. Primary responsibilities for this role include the below.
Serve as internal consultant to CEO, Board, Leadership team and other key stakeholders on all financial matters, making recommendations and suggesting proactive strategies to keep the League on track for achieving strategic goals.
Drive best financial practices within the League by updating and circulating standard operating procedures.
Keep the senior Leadership Team, Board and staff up-to-date on the League’s financial status.
Liaise with Finance, Audit and Investment Committees and report to the board on all financial matters.
Develop and maintain key finance relationships with funders, lenders and vendors.
Support the development department in providing financial reporting and analysis as requested
Work with the Investment Committee and investment managers to ensure the League’s investments are invested in accordance with the agreed investment policy.
Review short and long-term goals around existing and projected financial resources available; create data-based long- and short-term goals, budgets and forecasts.
Ensure compliance with all financial aspects of grants, contracts and agreements.
Oversee all budgeting, including annual organizational budget, departmental budgets, and program and grant budgets.
Oversee and direct treasury, cash management, audit, tax, accounting, purchasing, risk management, and insurance activities for the League.
Maintain proper records and provide adequate accounting controls and services.
Ensure that accounting transactions, including payments on donor pledges and endowment assets, and reports are processed/produced in compliance with Agency policies and generally accepted accounting standards.
Oversee annual audit process with the auditors and Audit Committee and direct the preparation and issuance of the Agency’s annual audited financial statements. Ensure the highest levels of fiscal management, governance, confidentiality and transparency.
Respond to audit management letter and assure timely reporting on the annual audit to the Board.
Responsible for all essential accounting processes including accounts payable, accounts receivable, payroll general ledger, fixed assets, and ensure proper classification and recording of all transactions.
Provide fiscal leadership, including coaching, training, and budgeting assistance to leadership across the company.
Work collaboratively with members of all departments.
Direct and supervise the Manager of Administration and all their responsibilities.
Oversee Information Technology, including the allocation of resources and the management of an appropriate hardware life-cycle policy.
Manage the relationship with the League’s outsourced IT consultants.
Ensure all employees have access to appropriate technology to support them in the effective execution of their roles.
Oversee the implementation and maintenance of all software and institute appropriate control processes.
With the President and CEO, oversee Human Resources at the League
Manage the relationship with the League’s outsourced HR consultants and act as their principal contact at the League.
Ensure that HR policy and procedures are maintained, updated as appropriate, legally compliant, and complied with by employees.
With the League’s outsourced HR consultants, ensure compliance and effective practice in all aspects of recruitment, hiring, onboarding, employment retention and offboarding
With the President and CEO and the outsourced HR consultants, ensure that the League operates an employment environment rooted in good practices of equity, diversity and inclusion
Represent HR issues at the Leadership Team table, ensuring members of the Leadership Team are equipped to manage HR issues as they arise, and supporting them in the management of their teams and the building of a healthy and inclusive culture.
With the support of the Manager of Administration, manage the League’s physical office at 520 8th Avenue, NY
Maintain relationship with landlord and negotiate lease as required.
Oversee relationship with building manager and all vendors (HVAC, custodial, technology, designers, etc).
Bachelor’s degree in accounting, finance, or business administration.
Certified Public Accountant designation preferred.
At least five (5) years of relevant experience overseeing the financial operations and financial planning of a non-profit organization.
Deep experience of non-profit finance, accounting, auditing, budgeting, GAAP, and OMB Uniform Guidance
Demonstrated ability to analyze financial data and prepare financial reports.
Excellent analytical and problem-solving skills.
Proficiency with financial systems software and Microsoft Office, including expert-level Excel skills.
Ability to prioritize and work both independently and collaboratively with different levels of employees.
Strong management and supervisory skills.
Highly detail oriented and organized.
PHYSICAL DEMANDS/WORK ENVIRONMENT
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This role requires the routine use of standard office equipment such as computers, phones, photocopiers, printers, filing cabinets, and fax machines.
This role requires using the English language to engage with internal and external stakeholders by phone, email, and in person. Employee is expected to be able to accurately exchange information with these stakeholders.
In the primary work environment, the noise level is quiet to moderate with ambient room temperatures, and lighting.
The League of American Orchestras is an Equal Opportunity Employer. Please submit a cover letter and resume to email@example.com with “Vice-President, Finance and Administration” in the subject line. No phone calls please.
Equal Opportunity Employer Statement
The League is an equal opportunity employer that is committed to equity, diversity, and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, and training. The League makes hiring decisions based solely on qualifications, merit, and business needs at the time.