Details
Posted: 05-Aug-22
Location: Cobleskill, New York
Salary: Open
Internal Number: WDR-00032748
This position will serve as the Finance and Human Resource Assistant for Cornell Cooperative Extension Association of Schoharie and Otsego Counties. Under the direct supervision of the Finance and Human Resource Manager, this individual provides broad administrative and technical support for finance, human resources, information technologies and business operations.
Accuracy and attention to detail are essential to the position while handling multiple tasks under changing priorities, situations, and demands. The Finance & HR Assistant will work closely with both administrative and program staff to ensure proper financial accounting procedures are followed. The individual will assist with grant/contract development and implementation, and fundraising projects. This position is required to use automated systems and be familiar with software to accomplish job functions.
The individual should be knowledgeable in human resource policies, procedures and regulations, to allow for delegation of human resource related tasks.
The individual troubleshoots routine office IT concerns and works with the Supervisor and SBN's IT Lead to resolve more complex issues. The individual maintains inventory management & controls for all Association assets. The individual also assists the Executive Director in Records Management & Compliance for all current and historical records which require the storage, retention, and destruction of records according to state regulations and Cornell FORM Code 1705 (Records Retention Policy.)
In addition to providing general administrative support, the individual serves as office receptionist at the Association's Cobleskill, New York, office, and works cooperatively with all staff to ensure a welcoming environment. The individual serves as primary contact for building tenants and meeting room guests, as well as addressing the custodial needs of the Extension Center with the Custodian.
Application Instructions
To be considered for this position, all applicants must:
(1) Complete *ALL* sections of the online application
(2) Upload/attach a cover letter (Word or PDF format)
(3) Upload/attach a Resume (Word or PDF format)
(4) Upload/attach names and contact info for at least 3 professional references (Word or PDF format)
**ATTACH ALL DOCUMENTS AT THE BEGINNING OF THE APPLICATION PROCESS.** Read the information below and carefully review your application prior to submitting.
All External Applicants (including applicants currently employed by Cornell Cooperative Extension in Associations other than the Association advertising this career opportunity) must submit his/her application materials via the "APPLY" button located within this job posting.
All Internal Applicants (current employees working for the Association advertising this career opportunity) must apply online via his/her Workday account, which may be accessed here: http://workday.cornell.edu/.
Apply By
Resumes with cover letter and three references should be submitted online by August 31, 2022. The position will remain open until a qualified pool of candidates is obtained.
Position Details
This is a full-time, non-exempt position, 37.5 hrs./week.
Excellent benefits, based on eligibility, including:
Paid Vacation, Sick, & Personal time
Paid Holidays
NYS Health Insurance Program (including FREE Dental Insurance
NYS Retirement (NYSERS)
Long-Term Disability Insurance
Total Care Employee Assistance Program (EAP)
Voluntary Tax Deferred Annuity Plan
Voluntary Flexible Spending Accounts
Voluntary Group Universal Life Insurance
Voluntary Personal Accidental Insurance
Voluntary Legal Plan Insurance
Voluntary Long Term Care Insurance
Voluntary Auto and Homeowner's Insurance
Voluntary Pet Insurance
Voluntary New York's College Savings Program
ClearPoint Credit Counseling Solutions
Required Qualifications:
High School Diploma or GED.
Two years of experience relevant to the role of the position.
Must have an Intermediate Level Competency utilizing the software necessary for performing work responsibilities: Windows, Microsoft Office and Adobe Suite. Should have a familiarity with other survey and communication tools such as Qualtrics and Lyris, ERP systems such as Acumatica and using utility software.
Must be detail oriented with strong attention to detail and accuracy.
Proficiency with numbers and general math in order to maintain accurate, error-free financial records.
Ability to operate office equipment such as computer, calculator, fax, printers, laminators, shredder.
Ability to maintain files current and orderly.
Ability to organize and prioritize work and meet deadlines.
Ability to work as a team member and communicate effectively.
Ability and willingness to work with diverse audiences and maintain cultural sensitivity.
Ability to identify problems and suggest solutions.
Valid NYS Driver's License and the ability to meet travel requirements associated with this position.
Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
Preferred Qualifications:
Associate Degree in Business, Finance, or related field.
Experience with non-profit organizations and double-entry accounting.
Demonstrated ability to communicate effectively through oral, written, and visual means.
Willingness to learn new skills and information.
Responsibilities/Essential Functions
Administrative Direction - 5%
Administrative Management -5%
Administrative Coordination/Operation - 85%
Finance
Process administrative expense vouchers and review program expense vouchers insuring that all expenses are correctly charted to proper accounts.
Prepare invoices and required billings documents for funds owed to the Association for supplies, services, leased spaces, and contracts.
Serve as office cashier. Record cash receipt assuring proper documentation is maintained and deliver bank deposits.
Responsible for accurate and timely posting of accounts receivable and payable in accounting system.
Perform scheduled tasks updating programming financial and grant reports as assigned.
Provide support to the Executive Director with fundraising efforts including, but not limited to: researching grants and contract opportunities, researching prospective donors, preparing mailings, mass media and online platforms efforts, coordinating fundraising events, etc.
Administrative and HR
Serve as office receptionist, demonstrating courtesy to all office visitors, colleagues, and callers. Is diplomatic and welcoming.
Provide administrative support including, but not limited to: answering and directing telephone and email communications, general correspondence, preparing for Association meetings (e.g., agendas, meeting minutes), filing, document printing, scanning & copying, support for technology needs, etc.
Process and distribute mail and anticipate the need for regular mail and bulk mailing supplies such as postage, envelopes, labels, etc.
Maintain and purchase office supply inventory as needed.
Assist with support for the coordination and implementation of web based and multi-media efforts in the promotion of programming.
Accurately input and maintain various Association e-lists for communications.
Assist with drafting press releases, flyers, brochures, and newsletters for eventual distribution as appropriate.
Coordinate new hire paperwork.
Maintain volunteer records following approved guidelines.
Conduct staff and volunteer background checks and motor vehicle record checks accurately.
Maintain and coordinate physical inventory records, operating manuals, etc., for all Association assets.
Maintain office equipment in clean working order, utilizing service agreements as applicable.
Assist SBN IT Lead and reach out as needed for information technology troubleshooting and support.
Maintain records of certificates of insurance from clients and vendors and follows established procedures for meeting room use by external organizations.
Provide support for the Executive Director with Records Management & Compliance procedures.
Serve as primary contact for building tenants and meeting room guests, as well as assisting with the custodial needs of the Extension Center.
Take initiative to keep supervisor and Executive Director apprised of all issue and concerns relating to areas of responsibility.
Maintain strict confidentiality of all financial and personnel records at all times.
Effectively maintain existing professional relationships with other agencies, organizations and businesses that promote effective communication and facilitate continued programming efforts.
Professional Improvement - 5%
In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
Attend personal trainings as requested/required.
Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Extension programs and other duties as assigned.
Health and Safety - Applied to all duties and functions
Support the Association to maintain a safe working environment.
Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy - Applied to all duties and functions
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Be aware of, and adheres to, established Cornell Cooperative Extension Association of Schoharie and Otsego Counties policies, procedures.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.
No relocation or VISA sponsorship available.
Please contact Mayra Richter, email mer333@cornell.edu with questions.
https://cceschoharie-otsego.org
Job Title:
Association Accounts Rep II
Level:
006
Pay Rate Type:
Hourly
Company:
Contract College
Contact Name:
Lori North
Number of Openings:
1
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.
Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.
