TSNE (tsne.org) is working to build to a more just, equitable society of belonging. We do this by providing capacity building services, consulting and training services, and operational support to hundreds of nonprofits, foundations, community-based groups, and others working for social change. We are partners, neighbors, and friends working collaboratively in a broad lane that includes everything from building management services to finance and accounting to human resources. We live by our values as an organization, and are committed to identifying, including, and valuing the unique skills, perspectives and knowledge of each member of our team—and we're looking for the right people to do this work with us!
About our Values:
Promoting Social Justice – We support social change and we are not afraid to hold ourselves accountable, insisting on always doing better and leading not just with words, but actions.
Increasing Diversity and Inclusivity – We are driven by equity and act with a sense of what's just and right for the people and organizations with which we work.
Valuing Each Individual As a Whole Person – We treat all people with respect and dignity, honoring individual differences and promoting a healthy life/work balance.
Achieving Excellence in Service – We truly care about our clients, partners, and community, provide high quality service, and observe, listen, and pay thoughtful attention to the big and little things.
Stewarding Our Resources Wisely to Achieve Greatest Impact – We unassumingly and confidently convey our extensive knowledge and expertise gleaned through many years of learning and doing.
The Grants and Finance Associate (GFA) is responsible for supporting a team of Grants and Finance Managers with the overall coordination of services for a portfolio of fiscally sponsored organizations (FSOs). The GFA will coordinate and provide services to each FSO as directed by the Senior Manager. Such services include, but are not limited to, preparation of financial reports for review, grants administration, and involving other TSNE departments such legal, human resources, accounting, and consulting. This position will also hold a small portfolio of less complex FSOs as the entry level position of the organization.
Fiscal Sponsorship Operations
Work across the Finance, Accounting, Legal, HR, and Consulting and Training teams to ensure timely delivery of services.
Prepare monthly financial reports for GFM review.
Work closely with internal departments to successfully on and off-board client organizations.
Establish relationships with and communicate with funding organizations as needed.
Coordinate regular check-ins with FSO'S and other functional partners to update FSO program and financial status.
Provide support to FSOs for the purchase of software licenses as needed, in collaboration with TSNE's account manager at CBB Technology.
Support the team by setting up and generating reports and uploading budgets to systems.
Provide administrative support to the team as requested.
Manage data associated with or a necessary part of key project information and workflows.
Manage the timetable and checklist for FSO off-boarding.
Manage a small portfolio of FSO's (1-2) which have fewer funding sources and/or less complex reporting requirements including analysis of expenses and preparing, reviewing and distributing monthly reports.
Assist FSO's with general operating budget development and import to financial system.
Assist FSO's and GFM's with creation of forecasting reports and templates.
Prepare adjusting journal entries and corresponding justifications.
Work with accounts payable and accounts receivable staff accountants to ensure timely and accurate processing of payables, receivables, deposits and billing.
Work with FSO leadership to ensure funding proposals are complete, receive all necessary approvals, and submitted on a timely basis.
Take first pass at developing budget for proposals; ensure that FSO's have template with current assumptions (rates, unit costs, etc.) built in.
Make sure grant applications and other grant documents include up-to-date and consistent information describing TSNE policies, role and responsibilities.
Ensure proposals are entered in CRM and make sure all key documentation is attached.
Ensure prompt processing/execution of grant agreements and follow-ups to the funder to make sure completed grant agreements are returned to TSNE.
Ensure all accepted awards are listed in key organizational systems (Intacct, Salesforce, Concur, etc.) and the relevant information is available for FSOs and TSNE to implement and administer grants.
Research, collect, and document funder requirements and ensure compliance by FSO, as necessary.
Prepare grant financial reports as required and share with FSOs and team members.
Ensure receipt on a timely basis by TSNE of any program reports prepared by FSOs.
Ensure all grant related funding sources are updated in Salesforce and Concur.
Monitor to ensure all grants are closed in our systems and deliverables are met and documented.
Ensure all grant related funding sources are updated in Salesforce and Concur and closed appropriately.
Support the team in management of salary allocations upon receiving and closing awards.
Complete other tasks and projects related to the job, as needed.
Many folks who are impacted by biased professionalism standards, such as women, LGBTQIA+, BIPOC, and individuals with disabilities, tend to only submit an application if they meet every requirement listed. At TSNE, we are always looking for enthusiastic candidates who are the best fit for the role, both culturally and through experience. If you believe you'd be a good addition to our team, we look forward to your application!
You are someone with three or more years of experience in a nonprofit office envoronment. You may also have experience in grant lifestyle management, general accounting, and managing budgets. You have strong project manaagement skills and outstanding customer service skills. Some of your knowledge of various systems sich as Salesforce, Intacct, and/or Concur is a plus.
You also believe in and embody our organizational values and the below core competencies:
Communication – The ability to effectively exchange ideas, concepts, facts, and data with diverse audiences.
High standard of integrity, ethics, and professionalism – The highest standards of integrity, ethical practices and professionalism are demonstrated in all aspects of work, including interactions with others, decision-making, and the development and delivery of work product. The ability to integrate core values, equity, integrity and accountability throughout all organizational practices.
Relationship management – The ability to develop and nurture positive, productive relationships with others.
Collaboration – The ability to collaborate vertically and horizontally throughout the organization and with others.
Technologically and organizationally functional – Computer skills and demonstrates willingness to learn additional, specific platforms. Also understands and follows the policies and procedures applicable to all staff.
And a strong combination of the following qualifications:
Soft Skills including exceptional discretion and judgment. Effective verbal and written communication skills with a wide audience. Ability to build productive and successful range of relationships and effectively serve in roles ranging from trusted advisor, teammate, subject matter expert and to coach.
Demonstrate cultural awareness and some understanding of fostering an inclusive, culturally sensitive, environment. Willing to ask questions, learn, and constructively share and accept feedback. Must be adaptable to a range of audiences and dynamics.
Just do good work by providing high quality work in fast-paced environment. Strong analytical skills are necessary. Must be flexible and able to manage multiple changing priorities and projects, and be organized and detail oriented. Provide excellent customer service by being on-time and accurate.
Physical Demands/Work Environment
The physical demands described for this position are that of a typical office environment. Reasonable accommodations will be made to enable individuals with disabilities to perform the functions. Ability to sit and/or stand for extended periods of time in front of a computer screen is an essential aspect of the position. There may be a need to lift and/or move materials or equipment.
Location: Work will be performed between our office located at the NonProfit Center at 89 South Street, Suite 700, Boston, MA 02111 and your home office. This position will be required to be on-site at least 1 time or more per month.
Schedule: This position is full-time at 37.5 hours per week and hours are flexible within reason.
Regarding COVID-19: TSNE considers the health and safety of our employees of the utmost importance, and due to the ongoing COVID-19 pandemic, and subject to your state and local laws, our policy requires that all employees performing in-person work at a TSNE designated office are fully vaccinated. For the purpose of this policy, fully vaccinated indicates that you have received a single dose of the Janssen vaccine, or both doses of the Moderna or Pfizer vaccine. Certain exemptions may be requested and will be considered by Human Resources.
Compensation and Benefits
Location: Work will be performed between our main office (89 South Street, Boston, MA 02111) and your home office.
Compensation: The starting salary for this position is $60,000.00 and is commensurate with experience.
Benefits: This position is eligible for a full benefits package including:
Generous Paid-Time-Off (PTO): twelve paid holidays, three weeks of vacation, one week of personal holiday, and up to 487.5 hours of accrued sick time for benefited staff annually.
80% Employer-paid, $0 deductible Health Insurance through Harvard Pilgrim.
Low-cost MetLife Dental and Vision.
Flexible Spending Accounts (FSA) for Health and Dependent Care.
Employer-paid Life, Long- and Short-Term Disability Insurance.
Employer-paid Pension and Employee-paid Tax-Deffered Annuity through TIAA.
Up to $90.00 monthly commuter subsidy.
No meetings after noon on Fridays.
TSNE envisions a society grounded in the principles of social and economic justice. As such, we strive to achieve excellence through a diverse and inclusive workplace that honors the unique talents and lived experiences of each person. Our vision and values are reflected in all our employment-related decisions, including hiring practices. Accordingly, TSNE actively seeks people who bring diverse backgrounds and perspectives to join us in our work.
As an EOE/AA employer, TSNE will not discriminate in its employment practices due to an applicant's race, color, religion, sex, national origin or ancestry, age, sexual orientation, gender identification, genetic information, veteran or disability status or any other factor prohibited by law.