Reporting to the Center's Associate Director, the Finance Associate/Residence Coordinator is responsible for certain aspects of Center administration, including:
Works with the Associate Director (AD) and the HDS Finance Office, to prepare the various Center budgets. Writes budget narrative in collaboration with the Associate Director.
Tracks budgets and runs and analyzes budget reports and, working with the AD and the Coordinator of Educational Programming, makes corrections, requests journals, and ensures coding for all spending is correct.
As Concur delegate for the CSWR Director and Associate Director, responsible for processing all corporate card charges.
Pays all invoices, processes all reimbursement requests, and pays corporate card bills for all Center cardholders.
Reconciles own and Resident Advisors' PCards.
Purchases all capital and non-capital equipment and furnishings for residences with AD's approval.
Preserves, catalogues, and insures Library and Art collections.
Addresses property maintenance and leasing problems and conflicts.
Ensures Center compliance with risk management guidelines.
Responsible for reviewing, and suggesting corrections, of all financial transactions processed by two CSWR staff members in PCard system, B2P, and Concur.
Oversees all administrative aspects of residential life program. Serves as the primary contact and liaison for Center residents and matters relating to administrative aspects of the Center's residential program (The Director of the Center is responsible for all substantive and qualitative decisions regarding the residential program and the Center).
Manages academic year and summer housing application cycle, working strategically to coordinate all aspects of the complex, multi-phased apartment-assignment process with the goal of achieving 100% occupancy during the academic year and as close to 100% occupancy as building projects allow during the summer.
Responsible for recruiting applications for both academic-year and summer residence, including producing advertising materials and finding appropriate channels for distribution, reaching out to other areas of HDS (for academic-year residents) and the wider Harvard community (for summer residents).
Coordinates and participates in resident selection.
Works with the Office of the General Counsel to update Occupancy Agreement template, as needed. Prepares and ensures accuracy of all Occupancy Agreements. Corresponds with incoming residents regarding their Occupancy Agreement and ensures Occupancy Agreements and all other necessary paperwork are signed, returned, and filed.
Develops, coordinates, and oversees all move-in and move-out processes including planning, communicating with incoming and outgoing residents, apartment cleaning and set-up, preparing building orientation materials, ensuring incoming residents are met upon arrival and welcomed, and ensuring apartments are vacated according to schedule and left in reasonable condition as residents move out.
Responsible for planning and executing orientation programming for new residential community each fall.
Guides residential policy formation based on staff experience, feedback from residential community, and independent research on best practices. As needed, communicates policy changes to residents.
Conceives of, writes, and edits content of Resident Handbook and works with AD to enforce policies therein.
Supports Resident Advisors in planning resident-initiated events, developing budgets for each event (working within an overall budget) and monitoring spending.
Works with RAs to arrange the monthly Director's Suppers.
Plans and executes staff-organized residential social events, overseeing the event logistics. These annual events include: the Welcome Dinner, the Fall Harvest Party, the Holiday Party, a spring social gathering, the End-of-Year Party.
Attends Wednesday evening World Religions Cafés (WRC). Solicits WRC reports from presenters for posting on Center website.
Works closely with Director and AD to implement strategies for encouraging community among residents and between the Center, HDS and the wider Harvard community.
Monitors and, in consultation with the AD and the Director, makes decisions on apartment furnishings expenditures working within a pre-established budget.
Processes applications for Resident Advisor positions. Participates in selection of Resident Advisors for the academic year and summer.
Other administrative duties, as needed..
Harvard Divinity School seeks to respect, understand, and learn from all cultures, beliefs, and faith backgrounds, including those who are unaffiliated with a traditional denomination, of the members of our diverse community. HDS actively seeks and welcomes people of color, women, the LGBTQIA+ community, persons with disabilities, and people at intersections of these identities.
Founded in 1816, Harvard Divinity School is most religiously diverse divinity school in the United States and is one of 12 graduate/professional schools at Harvard University. HDS is grounded in pluralism and fosters the kind of thoughtful, respectful exchange of ideas that is vital for human flourishing. The School's degree programs prepare students for careers in academia, ministry, and a wide range of roles across the nonprofit, private, and public sectors.
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
College degree strongly preferred, or an equivalent of education plus relevant business experience. Five or more years of general administrative experience including finance and facilities management. Strong skills with financial processes, Microsoft Excel and Word required. Candidates wishing to be considered must supply a cover letter in addition to a resume.
Experience in University setting, preferably within Harvard. Demonstrated ability to develop and maintain excellent relations with faculty, staff, students, and outside colleagues and service providers. Ability to work in a culturally diverse environment. Excellent organizational skills with ability to prioritize work in an environment with conflicting priorities. Proven project and or program management skills. Excellent interpersonal and communication skills.
IMPORTANT NOTE: Your cover letter and resume should be combined into a SINGLE DOCUMENT under the resume tab. Cover letters are required for every position at Harvard Divinity School.
We regret that the Harvard Divinity School does not provide Visa sponsorship.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.