In the Department of Molecular and Cellular Biology, we research and teach how the collective behavior of molecules and cells forms the basis of life. We are driven by a passion for discovery and value collaborative approaches to scientific inquiry, where connections between people fuel interdisciplinary science and break boundaries across varied experimental systems. Against a backdrop of cutting-edge biological research, we work as a team of educators and mentors to inspire and train the next generation of scientists and global citizens. The Department has an opening for a Finance and Grants Coordinator, who will be responsible for performing multiple diverse and complex financial accounting and research administration duties. This position will be essential to supporting the research of MCB faculty and their research groups and to sustain smooth financial and sponsored operations for MCB.
Prepares and processes financial reports using on-line financial systems (Concur for travel reimbursement & corporate cards, and Oracle Systems applications for office or lab supply orders and reconciling p-card transactions) all in accordance with university policy, sponsored agreements and Uniform Guidance.
Assists in preparing and or active monitoring of billing and research agreements
Prepares invoices for billing and research agreements.
Reviews HART reports such as the Travel and Entertainment report for general compliance rules and spending guidelines.
Prepares budgets, complex financial and progress reports to federal, foundational, and industry sponsors (utilizing GMAS for grant and contract terms, conditions, deadlines, and balances).
Monitors balances, expenditures and reconciles accounts utilizing research administration and reporting applications (including the MCB Financial Snapshot).
Presents data for use in planning and decision making (sponsored).
Reviews action memos and award notices to confirm accuracy, schedule required non-financial reports, and enter GL Budget.
Assists with award closeout reporting.
Responsible for content and website updates for Open Scholar websites used by core administrative staff.
Responsible for actively monitoring the Microsoft Teams administrative help chat rooms and responding to inquiries, liaison to find answers, and provide live help as needed.
Performs others duties as assigned, providing a wide range of administrative support as needed
Support for Financial Associates and Research Administration Team
Provides coverage for the financial associates and the research administration team, including B2P orders, Concur travel reports, preparing journals, and preparing GMAS requests.
In order to be considered for this position, a cover letter and resume must be submitted.
All formal written offers will be made by FAS HR.
At the core of the MCB department is a commitment to foster an environment in which all individuals have the opportunity to thrive. It is our shared responsibility to create an inclusive culture, where we support and respect each other as colleagues. We embrace a diverse range of perspectives, expertise, identities, experiences, talents, and abilities. By continually strengthening this foundation of investing in the well-being of our people, we enable our community's growth and pursuit of the creative and innovative approaches that underlie scientific excellence.¿
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
Three years of combined related experience with proven office administration and customer service skills required.
Education may count toward experience.
Communicate with excellent oral, written, and interpersonal skills
Solid working knowledge of office processes and systems, and of related computer software and electronic communications tools.
Ability to adapt and thrive in a fast paced, constantly changing environment
Provide strong attention to accuracy, detail, and organization
Identify and solve problems quickly and accurately
Prioritize and work under deadlines
Demonstrated commitment to customer service and willingness to assume increasing responsibilities.
Experience with Excel and other applications in the Microsoft Office suite
Comfortably learn and use unfamiliar web-based technology
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
About Harvard University Faculty of Arts and Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.