Department: Law Administration Salary/Grade: EXS/8
LAW: As the Assistant Director of Finance at the Northwestern Pritzker School of Law, this position is responsible for managing financial operations, reporting and analysis for the Law School’s $100M operating budget. The Assistant Director guides all of the Law School’s operating units through the annual budgeting, quarterly forecasting, and close processes. This position plays a key role in developing the Law School’s financial internal and external reporting, and financial modeling and projections. The Assistant Director also plays a key role in financial operations at the Law School including establishing and maintaining internal control standards, providing financial support to all of the Law School’s funding units, fostering relationships with key departments and schools within the University, and understanding and interpreting financial operations of individual departments.
Coordinate the annual budget and quarterly forecasting processes for all operational units at the Law School.
Partner with departments throughout the budget and forecast processes – act as a resource to budget managers and help them understand and interpret financial results and operational variances.
Coordinate and complete all fiscal year close processes for the Law School.
Analysis, Statements & Reporting:
Prepares detailed Law School Income Statement for budgeted financial position and final fiscal year end close
Prepares quarterly reporting for Central Budget Offices, remains informed about current templates and Central reporting standards
Prepares reporting to external agencies, such as American Bar Association and US News.
Build, maintain, and update Law School financial datasets and models and play instrumental role in associated financial analysis
Manage and monitor the Law School’s gift and endowment activity and reporting, ensure funds are appropriately used according to their intended purpose
Oversees accurate, efficient and compliant workflow of all transactional processes across areas/units.
Manage compliance of the financial processes and systems in accordance with University policies.
Maintain internal controls and integrity of financial information throughout the law school.
As primary Level 3 Law School approver, ensure large transactions fit within departmental budgets and comply with Law School and University policies.
Grants &/or Awards:
Maintain grant reporting, tracking and reconciliation of indirect cost recovery.
Maintain and build relationships with budget managers within the Law School, University Budget Office and other University schools and departments, as appropriate.
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.
5 years financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.
Experience developing financial reporting and analysis tools.
Knowledge of financial management or general ledger systems.
Ability to multi-task and demonstrate attention to detail within a dynamic environment.
Excellent computer skills and proficiency with word processing, databases, and spreadsheet applications (Excel, Word, PowerPoint, Access).
Ability to work independently, assess situations quickly, be proactive about identifying and implementing solutions to problems.
Strong oral/written communication and organizational skills.
Ability to use sound, independent judgment especially as it relates to workload management and efficiency.
Ability to drive continuous improvement.
Preferred Competencies: (Skills, knowledge, and abilities)
Strong communication and time management skills to handle multiple requests and deadlines effectively
Adept at working collaboratively and cross-functionally.
Good judgment with the ability to make timely and sound decisions.
Results driven initiative, critical-thinking skills, and continuous eye for improvement.
Strong quantitative skills with advanced proficiency in Excel. Ability to work with large amounts of data and organize in a meaningful format.
Solid understanding of accounting principles and procedures.
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