Shared Service Center General Assistant (Accounting & Finance)
University of Maryland, Baltimore County
Internal Number: 493802
Academic Affairs Other Units Shared Services Center (Office of the Provost)
The Academic Affairs Other Units Shared Services Center (AAOU SSC) within the Office of the Provost, provides transactional support to 20+ AAOU departments, in the areas of Payroll, Human Resources, Finance, and Budgeting.
We currently have an opening for a Temporary Part-Time General Assistant (Accounting & Finance). In this position, the ideal candidate will have working knowledge of Generally Accepted Accounting Principles (GAAP) and will have at least 2-3 years of experience providing administrative support in Finance, Accounting and Budget Management, and be familiar with processing standard financial transactions such as Journal Entries, Accounts Payable, Requisitions and Purchase Orders. As well as have extensive experience using Google Applications such as Docs, Drive, Sheets, and experience using Microsoft Office products, specifically Word and Excel. Strong customer service skills and the ability to prioritize, organize, problem solve and time management to meet deadlines/goals, is important in this role.
The primary duties and responsibilities for this position include but are not limited to; processing day-to-day finance requests/transactions, in the following functional areas: Finance (Budget Amendments, Journal Entries), Accounts Payable (Payment Requests and Invoice Payments), Procurement (Requisitions, Purchase Orders). This position will be the primary point of contact for all Finance inquiries and will also provide administrative support in these areas and perform other duties as assigned:
Process assigned RT tickets (Finance, Accounts Payable, Procurement) in the PeopleSoft Finance and Paw Procurement systems
Research and respond to Finance inquiries and requests
Generate, save and distribute monthly budget reports to AAOU departments
Update and distribute Budget Summary Reports on a monthly and quarterly basis to AAOU SSC management for review and analysis
Manage Budget Meeting Shared Calendar, creating meeting time slots and sending calendar invites/reminders as needed
Draft budget meeting agendas and distribute ahead of scheduled budget meetings
Attend quarterly and ad-hoc budget meetings as needed, drafting and distributing meeting minutes
Other duties as assigned
Required Minimum Qualifications:
High School Diploma/GED required
One years of experience providing administrative support in Accounting, Finance and Budget Management
Working knowledge of Generally Accepted Accounting Principles (GAAP)
Be proficient with Microsoft Office including Excel and Word
General knowledge of and skill in the use of word processing and spreadsheet software to produce documents and maintain information
Be familiar with Google Suites including Docs, Sheets, and Drive
Strong customer service skills
Ability to prioritize, organize, problem solve, and time management to meet deadlines/goals
Ability to communicate effectively (verbal and in writing) and provide proper follow up
Verbal and written communication skills with various audience levels
Be familiar with processing standard financial transactions such as Journal Entries, Accounts Payable, Requisitions and Purchase Orders
Associates or Bachelors Degree in Accounting, Finance, Business Administration or related field.
2-3 years of experience providing administrative support in Finance, Accounting and Budget Management, and be familiar with processing standard financial transactions such as Journal Entries, Accounts Payable, Requisitions and Purchase Orders. Working knowledge of GAAP, as well as have extensive experience using Google Applications such as Docs, Drive, Sheets, and experience using Microsoft Office products, specifically Word and Excel. Strong customer service skills and the ability to prioritize, organize, problem solve and time management to meet deadlines/goals, is important in this role.
Background Screening Statement:
A background check is required.
Special Instructions to Applicants:
For best consideration, please submit a resume, cover letter, and reference list by July 29, 2022. Applications will be accepted until the position is filled.
Open Until Filled
$20-$23 per hour
Status:Part Time (18 hours per week)
Hours/Shifts: Day shift (between the hours of 8:30am and 5pm)
Temporary, Contingent I
This is a temporary position. The initial contract is for 3-months with the possibility of renewal.
Equal Opportunity Statement:
UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.
If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.
As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.
UMBC is a dynamic public research university integrating teaching, research and service to benefit the citizens of Maryland. As an Honors University, the campus offers academically talented students a strong undergraduate liberal arts foundation that prepares them for graduate and professional study, entry into the workforce, and community service and leadership. UMBC emphasizes science, engineering, information technology, human services and public policy at the graduate level. UMBC contributes to the economic development of the State and the region through entrepreneurial initiatives, workforce training, K-16 partnerships, and technology commercialization in collaboration with public agencies and the corporate community. UMBC is dedicated to cultural and ethnic diversity, social responsibility and lifelong learning.