The Finance Professional 2 AP/AR is part of the Molecular and Cellular Therapeutics Department and is responsible for finance and administrative activities within the GMP research facility. The finance duties center on the generation of EFS purchase orders, accounts payable functions, project/program reconciliation, accounts receivable functions through tenant billing and tracking, and projects reporting. Administrative duties include building access requests, sponsored email account management, maintain computer inventory, and maintaining office supplies.
This position includes managing and making critical decisions in regards to reporting, billing, accts receivable, reconciliation etc. in addition to being the HR, IT liaison.
Major Responsibilities: Purchase Orders & Accounts Payable Duties- • Prepare all departmental purchase orders using EFS, track payment against POs, close purchase orders when complete, maintain internal purchase order log • Ensure terms and conditions are set up for purchases and agreements, and send terms and conditions for review by University legal as needed • Set up contracts for professional service for Fairview labor for research projects in the GMP research facility • Advise department staff on the University’s purchasing and supplier payment policies, and monitor purchase to ensure they are appropriate expenditures • Accounts payable function for the department, ensure materials have been received prior to processing vendor invoices for payment • Work with vendors to resolve any outstanding invoice discrepancies • Process invoices for payment using the Enterprise Financial System (EFS) • Manage the purchasing card transactions, assign the appropriate chartstring to the purchase, enter the expenditure into the EFS for the department
Tenant Billing & Tracking Duties: • Monthly billing of internal & external tenants in GMP research facility, to include voucher request submission and invoice requests for external tenants • Update accounts receivable tracking reports • Set up yearly recurring invoices and true-up as needed
Program/Project Reconciliation Duties: • Monthly reconciliation of sponsored and non-sponsored projects using University reports • Check revenue and expenditures for accuracy, if necessary prepare transfer documents to correct chartfields, account codes, and to move expenditures to the appropriate program/project • Reconcile monthly transfers submitted by Materials Management
Project Reporting Duties: • Update the MCT Projects Tracking report, with actuals, encumbrances, and anticipated expenses. • Extract information from financial document, reports and compile information into a report for use by MCT Facility Director, PI’s, and program coordinators as needed.
Administrative Duties: • Request security card access to facility and maintain building access spreadsheet. • Sponsored account set up and maintenance • Meeting Minutes for the Manager and Staff meetings • Maintain the office supply inventory for the department. • Distribute department federal and campus mail • Maintain department computer inventory and order computers as needed • HR liaison as needed
Supervision Incumbents in this classification may have the authority to perform or the recommend the following actions: hire, transfer, suspend, promote, discharge, assign work, reward, discipline, direct the work of other employees, and adjust grievances.
Incumbents in this classification who do not have formal supervisory authority may be assigned these responsibilities: mentor/coach or provide guidance, lease project teams, committees and/or other collaborative efforts; interview applicants; assign, schedule, direct work, and/or evaluate the work of colleagues and/or co-workers.
Incumbents may have authority to supervise student employees
All required qualifications must be documented on application materials
BA/BS plus at least two years of professional work experience or a combination of related education and work experience to equal six years.
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.